Growing real estate Property Management business in need of an office Manager. Starting compensation based on experience and scheduling ability. Candidate should possess excellent communication, office and managerial skills. We are a growing Property Management company with long-term stability and growth. Monday – Friday 9AM- 5PM with occasional flexibility on weekends.
Office Manager Responsibilities/daily tasks to include:
Oversee the management of our properties, ensuring smooth operations and tenant satisfaction.
Manage all administrative aspects of property leasing, from advertising vacancies to screening potential tenants.
Address tenant inquiries, complaints, and requests in a timely and professional manner.
Support maintenance team to assist to uphold the property's excellent condition.
Cultivate positive relationships with tenants to enhance satisfaction and retention rates.
Posting and listing homes for rent.
Taking incoming calls from prospective tenants and answering questions.
Work directly with HOA’s to handle and resolve tenant violations. Communicate with HOA’s to update requirements for listing properties, securing tenants based on HOA guidelines and maintain updated HOA rules and regulations.
Maintain tenant lease files, support maintenance team. Setting up vendors in software system, work with vendors to update certificates of liability and W9 forms, contracts, etc.
Assist in accounts payables/receivables
Ordering office supplies, maintaining the upkeep of office
Update and prepare lease addendums, update website and post on social media
Responding to leads, guest cards and follow up to assist in leasing properties
Must be well organized, attention to detail, familiar with Word and Microsoft Office 365, and open to training on property management software. Experience with Appfolio a plus!
Qualifications:
Experience in property management, office management or a related field is preferred.
Organizational skills for maintaining accurate records and managing property files efficiently.
General office duties to include filing, answering phone, responding to emails, correspondence with tenants/owners/vendors
Candidate should possess excellent communication and managerial skills.
Primarily office-based setting, but will require some work in the field as needed.
Other tasks assigned by manager. Responsibilities may change with the needs of the company.
Able to work as a team and also independently
Real estate license is a plus, but not required.
Foreign language skills a plus, but not required. If you are a proactive individual and possess excellent detail and communication skills, we encourage you to apply for this fulfilling position.