Receptionist

Description We are offering a contract for a Receptionist role in our construction contracting team based in Pompano Beach, Florida. As a Receptionist, you will play a vital role in managing communications between our multiple branches in South Florida, as well as handling administrative tasks and maintaining our proprietary system.Responsibilities: Manage phone communications for five branches, logging calls for marketing and business development follow-ups. Transfer calls and record messages accurately. Maintain an organized filing system for customer credit applications and records. Process data entry tasks efficiently, including invoice entries. Order and manage office supplies as required. Handle administrative tasks and clerical duties pertinent to a construction office, such as permit tracking. Utilize Microsoft Outlook for email correspondence and scheduling appointments. Leverage Microsoft Word and Excel for administrative tasks and record-keeping. Ensure customer inquiries are resolved promptly and professionally. Perform other receptionist duties as needed. Requirements Proficiency in answering multi-line phone system in a detail oriented manner Strong customer service skills, with the ability to handle inquiries and complaints efficiently Experience in data entry with a high level of accuracy Capable of managing email correspondence, ensuring timely response and follow-ups Excellent interpersonal skills to interact with clients, colleagues, and management Proficient in Microsoft Excel for creating and updating spreadsheets Experience in using Microsoft Outlook for email, calendar management, and scheduling Comfortable with Microsoft Word for creating documents, letters, and reports Ability to organize files effectively, ensuring easy access and retrieval of documents Responsible for scheduling appointments, meetings, and coordinating calendars Familiarity with general receptionist duties, including greeting visitors, directing calls, and managing office supplies. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .