We are a dynamic and fast-paced dance convention organization based in Orlando, FL. Our mission is to provide exceptional dance experiences and competitions that inspire dancers of all ages and levels. We are looking for a dedicated and organized Office/Clerical Assistant to join our team and help us ensure our events run smoothly and efficiently
Duties:
Demonstrates a professional level of verbal and written communication while participating in meetings, answering emails, engaging in phone calls, and other correspondences.
Ability to maintain professional discretion in handling sensitive information and ensuring that all interactions with clients are kept confidential.
Ability to collaborate with others with diverse backgrounds and experiences.
Manage and maintain schedules, appointments, and travel arrangements for the executive team
Coordinate and oversee event logistics, including registration, scheduling, and communications
Handle all incoming and outgoing communications, ensuring timely and professional responses
Prepare and manage documents, reports, and presentations
Maintain accurate records and files, both electronic and physical, related to convention and competition activities
Assist in the preparation and distribution of marketing materials and information to participants.
Provide support during conventions and competitions, handling various tasks as needed to ensure smooth operations
Coordinate with vendors, venues, and other stakeholders to ensure all event needs are met.
Maintain a high level of customer service, addressing participant inquiries and concerns promptly and effectively
Requirements:
Associates degree or equivalent
At least 1+ years’ experience as a Clerical Assistant
Proficiency in Microsoft Excel and other Microsoft Office applications
Excellent time management skills, ability to prioritize tasks in a fast-paced environment
Strong written and verbal communication skills
Ability to handle multiple moving parts and adapt to changing circumstances
Detail-oriented with strong organizational skills
Strong problem-solving skills and the ability to think on your feet
Experience with event management software and tools
Ability to maintain a calm and professional demeanor under pressure
Superior verbal and written communication skills
Excellent customer service skills
This position offers a great opportunity for growth and development within our organization. If you meet the requirements, we encourage you to apply.
NOTE: THIS ROLE IS ON-SITE IN OUR ORLANDO OFFICE
Opportunity to work in a creative and dynamic environment.
Join our team and help us create unforgettable dance experiences for participants from around the world!