Job Summary
The Fleet Operations Administrator oversees the accurate and timely registration of company vehicles and assets, maintains up-to-date fleet records, and supports administrative functions related to vehicle lifecycle management. This role ensures compliance with fleet policies, vendor requirements, and regulatory standards while supporting internal stakeholders with fleet-related needs.To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Additionally, the individual must embody and adhere to the following core company values:IntegrityPassionWork ethicEssential Duties and ResponsibilitiesEnsure accurate and timely registration of all vehicles and assets.Assist in gathering required documentation for tag renewals and issue resolution.Maintain fleet vendor platforms (e.g., WEX, Enterprise, Mike Albert, Connell, TSD, Ford) with accurate descriptors, including department, billing, and point of contact.Coordinate with department heads and the Director on vehicle disposals.Update and maintain current estimates of fleet value and liability.Oversee the installation of telematics and tolling systems for newly acquired assets.Manage gas cards and employee PINs, including issuance, transfers, and terminations.Conduct semi-annual inventory true-ups, including GL code reviews with property and department heads.Confirm vehicle unit numbers and GL codes for invoice processing.Submit invoices to the web center (Accounts Payable) in a timely manner.Track and enter monthly parts and labor costs into the allocation sheet for submission to accounting.Process parking and toll violations to avoid registration holds and additional fees.Provide general support and assist with other fleet-related tasks as needed.