Executive Administrative Assistant - Real Estate

The Executive Admin will provide administrative support to our Real Estate Development team by overseeing essential administrative tasks, managing project coordination, and optimizing the utilization of company resources.To perform this job successfully, an individual must be able to perform each essential duties and responsibilities satisfactorily. Additionally, the person must possess and adhere to the following core company values:IntegrityPassionWork EthicEssential Duties and Responsibilities:Administrative SupportManage phone calls and correspondence (e-mail, letters, packages, etc.).Prepare and distribute emails, memos, and forms.Maintain a filing system for important and confidential company documents.Update office policies as needed.Asset ManagementManage and track assets or project resources, ensuring compliance with company policies and regulatory requirements.Manage data for new and prospective clients, ensuring all communications are logged and information is accurate.Follow up on leads and conduct research to identify potential prospects for opportunities.Assist in data analysis, market research, and reporting to identify growth opportunities.Client InteractionAssist clients needs via phone, email and text.Schedule and confirm appointments with clients.Handle client inquiries and provide information about properties and services.Initiating contact with property owners.Transaction CoordinationAssist in the preparation of listing and sales contracts.Coordinate property showings, open houses, and client meetings.Track and manage transaction timelines to ensure deadlines are met.Marketing SupportAssist in the creation and distribution of marketing materials.Manage social media accounts and online property listings.Coordinate and prepare for marketing events and open houses.Database ManagementMaintain and update client databases and CRM systems.Track and manage leads through the database.Generate reports on sales activity and client interactions.Financial AdministrationHandle basic bookkeeping tasks, such as invoicing and expense tracking.Assist in the preparation of financial reports and budgets.