Administrative Assistant

Description We are offering a short term contract employment opportunity for a Facilities Assistant in Aventura, Florida. The chosen candidate will be involved in the management of incoming and outgoing mail, maintenance of the mailroom, internal mail distribution, coordination with courier services, and administrative tasks. The role is within the industry and requires skills such as CMMS, Computerized Maintenance Management, Concur, IBM AS/400, Kronos Timekeeping System, About Time, Budget Processes, Communication, Conference Rooms, and Customer Service.Responsibilities Managing the sorting, processing, and distribution of incoming mail, packages, and deliveries to suitable departments or individuals. Preparing outgoing mail and packages, ensuring correct labeling, postage, and handling based on type and urgency. Maintaining an efficient mailroom, making sure that mail and packages are securely stored and easy to access. Assisting with the distribution of internal mail and ensuring timely delivery of documents, interoffice communications, and small parcels. Keeping track of and managing delivery schedules, ensuring that mail and packages are sent and received promptly. Coordinating with courier services and postal carriers for deliveries and pick-ups. Handling special mailing requests, such as bulk mailings, certified mail, or express delivery services. Maintaining records of shipments and deliveries for tracking and reporting purposes. Assisting with administrative tasks, including filing, photocopying, and organizing documents when required. Monitoring and reordering office supplies such as postage, envelopes, and other necessary materials. Ensuring that all mail-related processes comply with company policies and confidentiality requirements.Requirements Proficiency in Computerized Maintenance Management Systems (CMMS) Knowledge and experience in using IBM AS/400 Familiarity with Concur expense management system Ability to use Kronos Timekeeping System effectively Experience in using 'About Time' time tracking software Understanding of budget processes and financial management Excellent communication skills, both verbal and written Experience in managing conference rooms and setting up for meetings or events Strong customer service skills, with a focus on serving internal employees Ability to work in a team and contribute to facilities management tasksTalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .