OPS Human Resources Office AssistantApply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=534265&lJobSourceTypeID=796&sLanguage=en-us) Job no: 534265 Work type: Temp Full-Time Location: Main Campus (Gainesville, FL) Categories: Human Resources Department: 28011204 - VM-BUSINESS OFFC-HUMAN RES Classification Title:OPS Human Resources Office AssistantJob Description:Job duties include but are not limited to:
Answer phone calls, email requests, and HR suite door in a timely manner
Greet and assist customers
Scan and file documents
Coordinate and schedule conference room reservations and/or Zoom meetings
Office management such as distributing mail, maintaining the printer/copier, ordering office supplies, etc.
Manage and maintain multiple filing systems, databases, and org charts
Approve and submit Gator1 badge requests
Coordinate with new CVM hires to obtain new hire documents
Maintain CVM animal bite report spreadsheet
Maintain CVM alternate work location spreadsheet
Drop off / pick up documents around UF campus as needed
Handle special projects and other duties as assigned
Once fully trained, may take on additional duties such as:
Conduct experience and education verifications
Run semester reports for student assistant enrollment
Create and disseminate departmental communications
Assist with time approval process, time exceptions, and entering premium pay
Process electronic Personnel Action Forms (ePAFs)
Process various payroll related requests including but not limited to emergency checks, wage refunds, on-cycles, and prior-90s
Assist with FMLA process by navigating time entry and Extended Leave of Absence Forms.
Assist with new CVM hire distributions
Attend monthly HR forums and department administrator meetings
Attend trainings to become a notary and Pro3 certified
Other administrative, personnel, and payroll duties may be assigned, which would include regular cross training with HR team members
Schedule will be Monday - Friday, 8:00am - 5:00pm, with a one-hour lunch break.Expected Salary:$14.00 - $15.00Minimum Requirements:
High school diploma
Valid Driver's license
Preferred Qualifications:
Office assistant/receptionist experience
Experience with Microsoft Office Suite, such as Outlook and Excel
Experience with Google Workspace
Special Instructions to Applicants:In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.Health Assessment Required:NoAdvertised: 18 Dec 2024 Eastern Standard TimeApplications close: 01 Jan 2025 Eastern Standard Time