The Lee Viacava Law Firm is seeking a professional, organized, and motivated Legal Assistant to support our busy office and work alongside a senior paralegal with decades of experience. If you are a talented multitasker who loves interacting with people and thrives in a fast-paced environment, we want to hear from you. Previous legal or administrative experience preferred.
About the Role
You will assist with daily firm operations, client communications, and administrative support to ensure smooth functioning of the office. This position offers room for growth within the firm for the right candidate.
Key Responsibilities:
Answer and manage firm phone lines; interact with potential new clients and existing clients professionally
Retrieve and return phone messages promptly
Conduct conflict checks and perform intake for potential new clients
Confirm daily appointments via phone and email
Schedule in-office attorney appointments
Open new client files and assist with file maintenance
Assist with docketing case deadlines
Greet clients and provide a welcoming environment for in-office meetings
Prepare agendas and attend weekly staffing meetings
Perform administrative tasks related to cases
Liaise with IT professionals to resolve computer issues
Assist with creating templates, intakes, and troubleshooting within our customer relations database
Support day-to-day business operations
Perform other necessary tasks as needed
Requirements:
Proficiency in Microsoft Word
Comfortable with technology and learning new systems quickly
Previous administrative or law office experience preferred
Strong organizational skills with attention to detail
Reliable, punctual, and focused on completing tasks thoroughly
Positive, drama-free disposition and team-oriented mindset
Excellent written, verbal, and interpersonal communication skills
Ability to build rapport with clients and maintain professional client relations
Goal-oriented with a strong work ethic and accountability
Flexible, self-motivated, and open to feedback and growth
Recognizes the importance of balance in life, health, and family
Job Type: Full-Time
Schedule: Monday to Friday, 8-hour shift
Expected Hours: 40 per week
Benefits: Paid time off