a professional who helps plan and coordinate projects, take on administrative duties and independently manage some of the necessary elements to ensure projects are completed on time.
Manage executive's calendar and schedule, including arranging meetings,
Prepare and edit correspondence, reports, and presentations
Create and maintain databases and executive contact lists
Manage and coordinate executive projects, including research, data analysis, and report preparation
Develop and maintain filing systems, both electronic and paper
Monitor and respond to emails, phone calls, and other inquiries
Prepare expense reports, manage executive budgets, and reconcile corporate credit card statements
Coordinate and plan events, such as staff meetings, conferences, among other special events
Develop and maintain relationships with customers
Provide administrative support to other departments within the organization, as needed special projects and other duties as assigned
Routinely prepare agendas and take detailed minutes of meetings
Assist with onboarding and training of new employees to ensure new hires are adequately brought up to speed
Track and monitor progress of key projects
SKILLS & COMPETENCIES
Effective Project Management
Budget and Resource Management
Risk Assessment and Mitigation
Scheduling and Timeline Planning
Team Leadership and Mentorship
Quality Assurance and Testing
Stakeholder Communication and Collaboration
Project Documentation and Reporting
Change Management Strategies
Construction experience big PLUS