The Administrative Assistant will answer and route phone calls, file/photocopy documents, schedule appointments with internal and external parties, order supplies, sort and distribute correspondence and maintain database records. Create and maintain project information, correspond to routine inquiries with vendors at the beginning and throughout the duration of work. Verify insurance certificates and follow up to ensure proper coverage is in place. It's important to have a very positive and helpful attitude to all customers who call into the company, be computer savvy and that you pride yourself on excellent customer service.
Responsibilities:
Answer, screen and direct incoming phone calls (15-20+/day); Most correspondence will be via email
Perform basic clerical duties that include filing, photocopying, schedule appointments & order office supplies
Assist other department heads as needed with daily tasks
Greet customers and handle inquiries in a friendly and professional manner
Skills & Qualifications:
2-4+ yrs. of administrative experience
Professional appearance and attitude
Good communication skills both written and verbal
Computer skills (Microsoft Office/email proficiency)
Ability to use office equipment
Self-starter/detail-oriented