As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:
· Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
· File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
· Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
· Proofread documents and check for appropriate formatting, spelling and grammar.
· Maintain good public relations with clients.
· Review all incoming mail, distribute to teams as needed and upload to the DMS.
· Prepare documents and packages for mail, messenger and overnight delivery.
· Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
· Enter attorney time. Send time entry reminders.
· Process client billing. Assist with review and edit of bills as necessary.
· Schedule appointment and make arrangements for meetings, conferences and travel.
· Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
· Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services).
· Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members’ attorneys.
· Other duties and projects as assigned.
You Have
· A minimum of 3 years of litigation secretarial experience. (Entertainment Litigation experience is a plus).
· Strong proofreading skills, attention to detail and solid grammar/spelling skills.
· High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
· Legal citation and legal terminology expertise.
· High degree of proficiency with iManage, Compulaw
· The ability to organize, prioritize and meet the demands off multiple attorney assignments.
· Flexibility to work overtime occasionally.
· Good attendance and punctuality.
· Team player looking for a long time position.