Vacancy caducado!
The candidate must be vaccinated. The candidate is subject to a background check. A security clearance is a plus.
We are looking to hire an experienced Senior Executive Assistant to support a federal agency senior leadership team in SW Washington DC. You will directly support a team of C- Level (highest level) Executives and their deputies as well as interact and coordinate schedules and activities with 2nd tier senior leaderships and their individual executives’ assistants.
These C-Level executives are the most critical and influential persons within the organization and are responsible for making decisions that impact the agency's direction and success nationwide and abroad. Your role as C-Level executive assistant will have various responsibilities, including preparing highly active daily “Briefing Books”, organizing schedules, screening calls, managing the status of high-profile projects, scheduling local and international phone conferences and meetings, manage travel and agendas. The duties of a C-Level EA are almost endless and can vary notably from day to day.
Primary Responsibilities:
Provide strategic executive administrative support to the C- Suit Executives
This is a position that demands a high degree of telephone and personal professionalism, polish, and diplomacy. Absolute confidentiality is a critical component of this role
Perform advanced administrative assignments requiring a high level of competency in-office procedures and detailed knowledge of the firm's organization, procedures, and operations
Compose memos, letters, and other correspondence; handle the highest level of confidential information; prepare expense reports, manage and coordinate meeting arrangements as well as global and domestic travel
Engage with senior leaders, external clients, and regulators, which requires a significant amount of explanation, clarification, and diplomacy
Work independently, exercise considerable discretion, and be forward thinking in managing executive activities such as speaking engagements, meetings, client relationships, research, and all executive duties as required
Manage priorities with an understanding of which activities are most appropriate for the allocation of the Executive’s time
The candidate may from time-to-time act as a proxy to the Executive, such as representing the Executive in communications, and may make administrative decisions or take actions on the Executive’s behalf based on knowledge of the company's organization, priorities, policies, and personnel
The candidate will prioritize and carry out special projects and complex assignments as needed, exercising frequent independent judgment, initiative, and tact.
Basic Qualifications:
High School degree and 6+ years of demonstrated experience providing executive administrative support in a corporate environment for C-suite level leaders.
Must present a positive and personable demeanor with an ability to interact and relate well with both external and internal contacts at all levels, up to and including Executives, customers, and members of the Board of Directors.
Must be able to work effectively with key administrative personnel across the enterprise.
Strong written and verbal communication skills, sound decision-making and prioritization ability, and attention to detail are critical.
Must have excellent calendar management skills including the ability to coordinate complex executive meetings. Must have a mastery of Microsoft Outlook including Teams and other communication channels.
Proficiency in Microsoft Word, Excel, and PowerPoint required.
Demonstrated ability to work on multiple projects simultaneously with a commitment to the completion of projects on a timely basis.
Must have strong problem-solving skills with an ability to diagnose and resolve complex issues.
Preferred Qualifications:
Bachelor's degree in Business Administration is preferred.
Experience supporting high-level executives
Vacancy caducado!