Summary:
The Records Clerk creates, receives, processes, maintains, retrieves, and retires shipping (manifest) records.
Duties and Responsibilities:
- Receive and distribute paper shipping records, electronic data files, and electronic data uploads.
- Record information in logs and automated tracking systems or other electronic information or record-keeping systems concerning files (e.g., add, delete, update, modify, and correct tracking records. Scan files, check files in, check files out, transfer files, retire files, and recycle files, etc.).
- Research information systems and find aids to identify and locate files.
- Identify, organize, describe, and label record materials as necessary.
- Interfile documents into files, refile sections, create new file sections physically and on the electronic system, label files and attach bar code labels to them, scan documents, and create electronic file folders.
- Retrieve files and process them for delivery to requestors.
- Maintain files, including removing duplicate copies of records, preparing substitute closure forms when missing, replacing worn or improperly labeled folders, and redistributing files on the shelves, etc.
- Prepare files for transfer to other units or for retirement to the federal records center by labeling, listing, boxing, and otherwise processing them.
- Conduct regular shelf reading and other quality control inventories of files being maintained in all paper and electronic formats.
- Other duties as assigned.
Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)
- High school diploma or GED equivalent is required
- 6+ months of on-the-job experience using a computer terminal, a scanner, and electronic document management tools and software
- Must possess a valid driver’s license
- Background check is required
Knowledge, Skills, and Abilities:
- EPA Records Clerk experience desired, but not required.
- Knowledge of filing procedures and techniques.
- Ability to maintain files, including the ability to interpret and apply records policy and filing techniques in a variety of situations.
- A firm grasp of knowledge of numerical, alphabetical, and chronological sequencing.
- Ability to type proficiently.
- Ability to work individually in teams and interact tactfully with government staff.
- Ability to read, write, and speak English and understand and follow procedures.
- Demonstrated ability to deal simultaneously and calmly with several crises to determine the relative importance of each.
- Demonstrated ability to recognize important users of the service and to accord them priority attention.
- Demonstrated ability to discern the true nature of problems from imprecise descriptions and to refer problems to the proper individuals for resolution
Physical Demands: (The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions, including arms, wrists, hands, and/or fingers. Specific vision abilities required by this job include close vision.