Office Assistant

The facilities team is essential for creating a productive and efficient work environment. They manage physical workspace, handle office logistics, and support day-to-day operations. By maintaining an optimal work environment, the facility team enables employees to focus on their core tasks and contribute effectively to the organization's success. As an Office Assistant at Endava, you will be responsible for supporting the organization and coordination of office operations and facilities management to ensure efficiency and effectiveness. Your role will include managing daily office activities, assisting with administrative tasks, and ensuring the smooth functioning of the workplaceResponsibilities:  Office Accommodation:Ensure presentation of a professional office environmentManage calls efficientlyAdminister access cards for staff and visitorsProvide support in preparing and arranging spaces for eventsMaintain office organization and ensure it is presentable at all timesManage space occupancy and provide space allocation solutions based on local needsCollaborate with regional Facility Managers to ensure housekeeping, optimization of spaces, security compliance, and adherence to health & safety standardsClients and Visitors:Oversee client and visitor registrationCoordinate client internal transfersArrange refreshments, lunches, and restaurant reservations for clients and staffOrganize meeting room bookings, coordination, and hot-deskingProcurement Support:Assist with in-house employee benefits, such as office supplies, coffee, water, tea, fruit, and snacksSupport daily procurement activities, including the purchasing of goods and servicesStaff Support and Coordination:Assist with staff induction activitiesSupport People Development and Recruitment by managing welcome packs for new employees, and coordinating other benefits and internal events (subject to availability)Coordinate all requests addressed to the front deskProvide office supplies and IT items to employees as neededEnsure timely communication of resolutions and updatesLogistical Support:Manage courier and mail administrationEnsure equipment is delivered securely and on timeFacilitate shipping between Endava offices and external destinationsHousekeeping management:Investigate complaints regarding housekeeping services and implement corrective actionsEnsure housekeeping services meet the needs of all Endava spacesBuilding Management:Assist with managing furniture and equipment inventoryDepartmental Support:Provide HR assistanceSupport Accounts/Finance activitiesAssist with Procurement tasksOffer Local Support assistanceAssist People Development and Recruitment functionsProvide support to the Local Leadership teamEnvironmental Management:Align with ESG corporate strategy and support the implementation of local proceduresHealth, Safety, and Security:Manage Health & Safety responsibilities and provide staff with necessary informationEnsure visitor safety complianceAct as the Security Officer for the Endava officePerform Fire Marshall dutiesTake on First Aid responsibilitiesEnsure that required staff are trained to meet necessary standards