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Program Assistant IPrint (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4613570) ApplyProgram Assistant ISalary $52,344.00 - $83,748.00 AnnuallyLocation Lakewood, COJob TypeFull TimeJob NumberRAA DCJ 11036 8/2024DepartmentDepartment of Public SafetyDivisionDivision of Criminal JusticeOpening Date08/08/2024Closing Date8/18/2024 5:00 PM MountainFLSADetermined by PositionType of AnnouncementThis position is open only to Colorado state residents.Primary Physical Work Address700 Kipling Street, Lakewood, CO 80215FLSA StatusNon-Exempt; position is eligible for overtime compensation.Department Contact InformationStefania Chis, 720-498-1815, stefania.chis@state.co.usSalary NoteAlthough the full salary range for this position is provided, appointments are typically made at or near the range minimum.How To ApplyPlease submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department InformationThis position is open only to Colorado residents. A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months. Our Mission -Engaged employees working together to safeguard lives and to provide diverse public safety services to local communitiesOur Vision - Creating safer and more resilient communities across ColoradoOur Core Values – Unity, Honor, ServiceCDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer. See our CDPS 2022 Equal Employment Opportunity Plan .Why Do I Love My Job at CDPS (https://youtu.be/4Mtee6cKct0) At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans! Careers with a purpose:If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join! We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery. You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community! When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be. Unmatched Benefits: We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities! Did you know that only 15% of employers offer a defined contribution plan? CDPS offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus 401K and 457 plans. The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services. CDPS provides generous time off including 11 paid holidays per year plus vacation, sick leave, and wellness days. Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts. Additional benefit we offer include reduced college tuition at CSU Global and DeVry University. Description of JobAbout the Work UnitThe Office of Domestic Violence and Sex Offender Management (ODVSOM) exists to perform all tasks related to the administration of the Sex Offender Management Board (SOMB) and the Domestic Violence Offender Management Board (DVOMB), including serving as the central repository for information concerning all aspects of program administration and compliance and ensuring compliance with the statutory mandates of these programs. Each of the Boards is charged with multiple duties related to setting state-wide standards for the comprehensive evaluation, treatment and continued monitoring of convicted domestic violence and sex offenders. Work is accomplished through the development of public policy in a collaborative environment that is inclusive of criminal justice agencies, mental health professionals, crime victim serving agencies, human services agencies and other professionals and stakeholder groups. The work is based upon research, policy and practice that are evolving in nature.Each of the Boards is charged with a wide range of duties related to the comprehensive evaluation, treatment and continued monitoring of convicted domestic violence and sex offenders. This body of work is based upon national and local research and promising practices that are evolving in nature. Tasks are accomplished by the development of public policy in a collaborative environment that includes criminal justice agencies, mental health treatment professionals, crime victim service agencies, human service agencies and other allied professionals. The ODVSOM collects, analyzes, produces and disseminates standards, policies and information concerning domestic violence and sex offense specific treatment and containment. These efforts assist the General Assembly, the Governor's office, and other state and local agencies, in order to enhance the quality of criminal justice efforts to ensure public safety statewide.About the JobThis position's main purpose is to support the DVOMB and SOMB ARC Coordinator within the Office of Domestic Violence and Sex Offender Management (ODVSOM). It is responsible for a variety of critical duties in a fast -paced environment. It acts as the document specialist by ensuring materials submitted to the DVOMB or SOMB ARC are complete and accurate as required by policy or the Standards and Guidelines. This position serves as a first line of contact for inquiries about applications and must possess excellent customer service skills. This position prepares, verifies, and ensures timely processing of documentation related to the DVOMB and SOMB ARC. This position updates information and supports the maintenance of the Provide Data Management Systems. This position assists with the creation of new electronic forms and means for digitizing and retaining data for purposes of processing applications and other functions in the ODVSOM.KEY RESPONSIBILITIESGENERAL ADMINISTRATIVE AND PROGRAM SUPPORTProvides program assistance by processing, verifying and ensuring timely preparation and accuracy of applications, complaints, Standards Compliance Reviews, and other materials prepared for the Application Review Committee Coordinator. This position will help organize, coordinate and process applications for review by the DVOMB and SOMB ARC Coordinator. This position also provides meeting support by managing meeting recordings and making arrangements for meetings including making travel arrangements for Board members. This position will assist with preparation and notification to service providers regarding renewal processes. This position must maintain confidentiality of this information and all other sensitive matters that arise as a part of this position's duties. This position will create, edit, and publish forms for use by other staff using PDFs, Jotforms, or other methods. This position gathers and coordinates information for reports, presentations, materials, and other documents. It will be expected that this position works independently to resolve conflicts, anticipate changes, adjust for and advise all affected by changes in schedules, rules, and procedures. This position will coordinate with the ODVSOM Program Manager and staff to ensure accuracy and timeliness of all information provided through the website and other communications to the public. This position will maintain the ODVSOM websites including the DVOMB and SOMB web pages as needed. This includes uploading and maintaining the repository of documents posted to AODocs and regularly transferring meeting recordings to the appropriate location on internal and external servers. This position will regularly inspect the website for errors or problems and flag issues or concerns. This position will also support efforts at enhancing the ODVSOM’s website accessibility.This position will coordinate with the ODVSOM Program Manager and staff to ensure accuracy and timeliness of all information provided through the website and other communications to the public. This position will maintain the ODVSOM websites including the DVOMB and SOMB web pages as needed. This includes uploading and maintaining the repository of documents posted to AODocs and regularly transferring meeting recordings to the appropriate location on internal and external servers. This position will regularly inspect the website for errors or problems and flag issues or concerns. This position will also support efforts at enhancing the ODVSOM’s website accessibility. This position will collaborate in a team environment and assist when requested.Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsNOTE: To be considered for this position, you must meet one of the following options for consideration.MINIMUM QUALIFICATIONS: Four (4) years of professional experience in administrative support that included providing executive and/or program support to an individual or a team. ORBa chelor's degree in any field and one year of experience that included providing executive and/or program support to an individual or a team. REQUIRED COMPETENCIES
Excellent reasoning and analytical and problem-solving skills;
Superior communication skills.
Collaborative, professional, enthusiastic, positive attitude, able to collaborate, communicate and cooperate with multiple cross-functional partners.
Execute good judgment and acumen in solving problems. Building strong working relationships and responding to the needs of partners and stakeholders.
Ability to work and successfully navigate in a highly politically charged environment at times; ability to maintain relationships.
WORK ENVIRONMENT
This position will work within a hybrid model with a minimum of two days in the office.
This position may be required to travel (10%).
CONDITIONS OF EMPLOYMENT
Requires successful completion of a background investigation that includes a polygraph exam and fingerprint based criminal history search.
APPEAL RIGHTSIf you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atwww.colorado.gov/spb. A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.Supplemental InformationARE YOU IN NEED OF AN ACCOMODATION? If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources atcdpshr@state.co.us.EQUITY, DIVERSITY AND INCLUSION STATEMENTThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department atcdpshr@state.co.us.NOTIFICATIONS All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.01 Please describe in how your experience aligns with the job duties described in the job bulletin. 02 Positions within the Colorado Department of Public Safety require a comprehensive background examination including a fingerprint based criminal history check and polygraph. Are you willing to participate in this process as a condition of employment?
Yes
No
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I understand that employees of the Colorado Department of Public Safety contribute to the Colorado Public Employees Retirement Association (PERA) retirement benefit plan and do not contribute to Social Security.
Yes
No
04
If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If you are not a current or previous State of Colorado employee, please state "N/A".
Required Question
AgencyState of ColoradoAddressSee the full announcement by clickingthe "Printer" icon located above the job titleLocation varies by announcement, Colorado, Websitehttps://careers.colorado.gov/ApplyPlease verify your email addressVerify Email