Accounting Assistant

Seeking a skilled Accounting Assistant who can work in a team environment, provide superior and timely support to the Accounting department.  The Accounting Assistant will thrive in a fast pace and deadline driven work environment.  The candidate must have a professional demeanor to support collaboration.This is a full-time, non-exempt position in which work is performed under general supervision, and will report directly to the Accounting Manager.  This position will be responsible for monitoring uncompleted timecards, supporting accounts payable with various tasks, completing various month-end closing assignments, and other tasks as assigned.  The candidate must have excellent communication and organizational skills, be able to manage multiple projects and deadlines, and be able to work in a team-oriented environment. Essential ResponsibilitiesResponsible for completing bank reconciliationsFollows up with suppliers that have outstanding paymentsPreparing accounting adjustments for banking transactions.Weekly credit card reconciliations.Reconciles shipping invoices for payment processing and posts adjusting accounting entries.Contacts suppliers for information updates and reminders including addresses, electronic invoice remittances, missing invoices, and account statements.Processing assigned accounts payable invoices.Reviews timecards every Monday morning for labor postings, reaches out to employees with timecard errors for correction, and to managers on missing timecard approvalsReviews a portion of expense reports for accuracy and correctness against established policiesPrimary person responsible for scanning and filing accounting documents Collects and uploads supplier W-9’s to ERP.Collects and uploads contractor and/or consultant certificates of insuranceScans, names, and files packing slips.Supports month-end and year-end close tasks.Make copies of documents as requestedSupports accounts payable function, as needed.