Planning Coordinator (Administrator III) Term LimitedPrint (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4724768) ApplyPlanning Coordinator (Administrator III) Term LimitedSalary $4,809.00 - $6,252.00 MonthlyLocation Denver Metro, COJob TypeFull TimeJob NumberNAA-24007-11.2024DepartmentDepartment of Local AffairsDivisionDivision of Local GovernmentOpening Date11/08/2024Closing Date11/20/2024 4:00 PM MountainFLSADetermined by PositionType of AnnouncementThis position is open only to Colorado state residents.FLSA StatusExempt; position is not eligible for overtime compensation.Department Contact InformationMelissa Bellew (melissa.bellew@state.co.us)Primary Physical Work Address1313 Sherman Street, Denver CO. This is a remote position that may require occasional travel for meetings; Denver office space is available if requested.How To ApplyPlease submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department InformationThis is a term-limited position with an anticipated end date of June 30, 2026. The position may be extended depending upon funding availability and will be eligible for full benefits. Who can Apply This opportunity is only open to residents of the State of Colorado. About the Colorado Department of Local Affairs The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability. Vision The Department of Local Affairs is responsible for strengthening Colorado's local communities through: accessible, affordable, and secure housing; implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities. Mission Our mission is to help strengthen Colorado’s communities. Why work for the Colorado Department of Local Affairs? The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our communities and are passionate about supporting our communities. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs. In addition, we offer a great location and great benefits, which include:
Medical and Dental Plans (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)
Strong, secure, yet flexible Retirement Plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://copera.org/welcome-pera-members/new-members) plus pre-tax and ROTH 401K, and 457 plans (https://copera.org/retirees/peraplus-401-k-457-plans)
Employee Wellness Programs
Paid Life Insurance
11 paid Holidays per year plus Vacation and Sick Leave (https://dhr.colorado.gov/state-employees/time-off-leave)
Short and Long-Term Disability Coverage
RTD Eco Pass to all eligible State Employees
Flexible work schedule options and hybrid work options
Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs)
Training opportunities
Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program
Description of JobThe Land Use Planning work unit exists in the Community Development Office (CDO) section of the Division of Local Government. This work unit is responsible for providing guidance, resources and direct technical assistance to local and regional governments to comply with land use requirements in state statute. Through housing needs assessments and action plans, accessory dwelling unit requirements, parking requirements, transit oriented community planning requirements, etc., the result is more affordable housing and strategic growth in Colorado communities. The Planning Coordinator position has been created by and will focus on three new programs created by:
Sustainable Affordable Housing Assistance Program (Senate Bill 24-174)
Housing in Transit Oriented Communities (House Bill 24-1313)
Accessory Dwelling Units Program (House Bill 24-1152)
Parking Minimums (House Bill 24-1304)
The position is a vital member of the Land Use Technical Assistance Unit team, serving as the team liaison with the Office of Information Technology (OIT) and vendors to develop and refine the land use submittal online platform. The position serves as the team’s internal process facilitator, identifying strategic and efficient solutions and solving problems while ensuring internal processes and rules are followed, and institutionalizes systems and trains new team members. The position coordinates myriad internal projects and stakeholder engagement efforts.
The primary duties and responsibilities of this position include, but are not limited to:
Collaborate with the team to ensure consultant work is progressing on time to meet established deadlines;
Liaison for team with the Office of Information and Technology and the vendor to refine the land use submittal online platform; seek input from the team on the functionality that is needed and ensure the project is completed on time;
Review and approve consultant invoices, track expenses, reconcile payments, and monitor compliance and progress toward deadlines;
Track and monitor timelines and create systems and tools to help the team ensure deadlines are met;
Reconcile program budgets and spending by monitoring expenditures in CORE, the statewide financial system;
Project and analyze spend rates and alert staff to any risk of overspending; create recommendations for solutions to budget challenges;
Maintain and share resources for the team on department policies, rules, procedures, and requirements and train others as needed. Design and institutionalize systems to help ensure the team successfully meets all internal deadlines, rules, and requirements;
Assist the team with hiring processes;
Other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsClass Code & Classification Description H1B3XX Administrator III MINIMUM QUALIFICATIONS Experience Only: Six (6) years experience in, with or for state, local or regional governments or nonprofits managing projects, reviewing and approving invoices or payment requests, and working with databases or online submittal platforms (such as client relation management systems or grant portals, for example). OR Education and Experience:A combination of related education in business management, public administration, planning, geography, nonprofit management, information technology/management and information systems, finance, accounting, or a closely related field (as determined by the agency) AND experience as described above equal to six (6) years. Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for. Applicants must upload their unofficial college transcripts that include the student name, college name, courses completed and/or degree with date conferred with this application, in order to receive credit. Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution. Required Competencies
Excellent verbal and written communication skills
Strong judgment and ability to independently problem solve
Strong attention to detail
Strong analytical skills
Strong interpersonal skills
Excellent problem solving skills
Ability to effectively collaborate and work cooperatively with internal and external customers and stakeholders
Ability to adapt communication appropriately for purpose and audience
Ability to provide clear, concise, objective, and politically sensitive responses to complex questions
Highly organized, with experience in project or task management
Competency in Microsoft Office and the Google Suite
Preferred Qualifications
Relevant years state service, as a permanent State of Colorado employee, working with local governments
Experience working with local governments in a non-permanent capacity within the State of Colorado system
Experience working in the Colorado Operations Resource Engine (CORE), the statewide financial system
Knowledge of general land use planning or housing related concepts and practices
Experience providing guidance and technical assistance in land use, housing, or related matters to Colorado rural and urban local governments
Experience tracking budgets and spending
Knowledge and experience implementing systems for data collection, management and reporting
Conditions of Employment
You MUST be a Colorado resident (at the time of application) to apply for this position.
Pre-employment criminal background checks will be conducted as part of the selection process.
Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.
Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked “See Resume” will not be accepted. Please address every requirement for the position with your experience in your application.The application may include the following documents that MUST be uploaded at the time of application:
A resume (this is not a substitute for the online application demonstrating work history)
Cover letter / letter of interest
Transcripts (if using education to meet the minimum qualifications)
DD214 (member-4 form) from applicants that may be eligible for veteran’s preference
Comparative Analysis
Current and former employees (transfers, voluntary demotions, and reinstatements) are required to participate in the comparative analysis process through this job posting.Applications will be reviewed to determine if you meet the Minimum Qualifications (MQs) for the position. Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, training and experience review, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants. Be sure your application specifically addresses the requirements as listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties, required competencies and preferred qualifications in order to establish an eligible list for referral to the hiring manager for final consideration.Supplemental InformationThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Melissa Bellew, DOLA ADA Coordinator at melissa.bellew@state.co.us. Email Address:All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Biweekly Pay:As of July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule. This means you will be paid every other Friday for a total of 26 pay periods over the course of a year. Biweekly pay is also lag pay, meaning you will be paid two weeks after the end of each pay period. Please click here for more information about the move to biweekly payroll. Technical Assistance:If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) please contact NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it. Appeal Rights:An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpastate.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules. For questions related to this job posting, please reach out to Melissa via email at melissa.bellew@state.co.us. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.01 If you are a current or previous State of Colorado employee, you may be eligible for step pay placement, if hired. Please list your dates of employment and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked and your Employee Identification Number (EIN). Alternatively, you can enter a Social Security Number if you do not recall your EIN: 02 DOLA - I am willing to accept an offer within the posted salary range?
Yes
No
03
DOLA - I understand that this is a TERM LIMITED position. The selected candidate will perform duties with the Colorado Department of Local Affairs from the date of hire through an approximate end date of June 30, 2024. The end date of the position may be extended if additional funding is secured. Upon acceptance of an appointment to a Term Limited position, candidates will be required to sign a waiver of their rights under the classified personnel system.
Yes
No
04
DOLA - By clicking "yes" below, I certify that I understand that effective July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule.
Yes
05
Explain,in detail, your experience with the preferred qualifications listed in this job announcement.
06
Detail your experience working with databases or online submittal platforms (such as client relation management systems or grant portals, for example).
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Certification and Confidentiality Statement
I certify that:I understand that this, my completed Application, the attached Supplemental Questions, and my responses are confidential and that I have neither consulted with others nor received assistance in the preparation, writing, or editing of my responses and the information contained herein is in my own words and was prepared and completed solely by me and only me.All the information I have provided herein is true, complete and correct to the best of my knowledge and belief, and is made in good faith.I have not communicated the confidential information of this, my Application and the attached Supplemental Questions in any way to other candidates, potential candidates, subject matter experts, or any person.I understand that if the confidential information in this, my Application and the attached Supplemental Questions and/or my responses, are found to have been falsified, plagiarized, or shared in any way, I may be disqualified or removed from the position if appointed.
I agree to the terms and conditions of this Certification and Confidentiality Statement.
Required Question
AgencyState of ColoradoAddressSee the full announcement by clickingthe "Printer" icon located above the job titleLocation varies by announcement, Colorado, Websitehttps://careers.colorado.gov/ApplyPlease verify your email addressVerify Email