We are seeking a dedicated and skilled Construction/Warranty Admin to join our team. This position will provide vital support to our office operations, assisting with a wide range of tasks to ensure smooth day-to-day functioning. The successful candidate will be a proactive, detail-oriented professional who is eager to take on a variety of responsibilities and contribute to our growing team.
Key Responsibilities:
· Perform general administrative duties, including various daily data entry tasks with purchase orders, extra purchase orders (EPOs), creating estimates and invoices, answering phones, and filing
· Manage multiple priorities and projects, often under tight deadlines.
· Coordinate internal and external communications with warranty teams and construction managers with a high level of professionalism.
· Organize and maintain digital and physical filing systems for easy access to important documents.
· Managing our foreman schedules for punchlist and inspections in conjunction with coordinating appointments and making correspondence with CMs for both construction and warranty department
· Responsible for bookkeeping tasks, such as collections on EPOs and account reconciliations
Qualifications:
· High school diploma or equivalent
· 2+ years of administrative experience or relevant office support experience.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Strong written and verbal communication skills.
· Exceptional organizational and time-management skills.
· Ability to prioritize tasks and manage multiple deadlines efficiently.
· Detail-oriented with a proactive attitude.
Required Skills:
· Previous experience in a construction industry
Preferred Skills:
· Experience in QuickBooks
· Bilingual in Spanish/English
Atmosphere:
This is a small family owned and operated business. It is a core value of our business to foster a fun and positive work environment. Each day everyone is committed to work together as a team thriving in open communication, respect and completing tasks together. We encourage both professional and personal growth.