Operations Program Coordinator - 35050 University StaffDescriptionUniversity of Colorado Anschutz Medical CampusDepartment: OrthopedicsJob Title: Operations Program CoordinatorPosition: 00827978 – Requisition: 35050Job Summary:Key Responsibilities:
Assists with academic and clinical scheduling for faculty support including Outlook and the Qgenda system to provide superior level of service to ease the administrative burden on faculty.
Coordinates meeting space needs on and off campus; coordinates events for their program(s), including selecting, scheduling the venue and catering or food ordering, and manage guest list/invitation, while ensuring compliance with university policies and affiliate partner policies.
Works with Operations Director, Provider Support Program Manager and Regional Manager to implement identified needs for the program such as faculty recruitment, scheduling, logistics and assist with various projects as needed.
Manages provider licensing, certifications, professional memberships, hospital re-credentialing, CME tracking, Curriculum Vitae and any deadlines related to medical faculty.
Manges scheduling and billing for medical legal request process.
Recruitment and onboarding support for new faculty.
Process procurement requests, travel arrangements (including international), and reimbursements for providers using Concur travel & expense system as well as COR360
Work Location:HybridWhy Join Us:Why work for the University?
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
Position: 00827978 – Requisition: 35050Job Summary:Key Responsibilities:
Assists with academic and clinical scheduling for faculty support including Outlook and the Qgenda system to provide superior level of service to ease the administrative burden on faculty.
Coordinates meeting space needs on and off campus; coordinates events for their program(s), including selecting, scheduling the venue and catering or food ordering, and manage guest list/invitation, while ensuring compliance with university policies and affiliate partner policies.
Works with Operations Director, Provider Support Program Manager and Regional Manager to implement identified needs for the program such as faculty recruitment, scheduling, logistics and assist with various projects as needed.
Manages provider licensing, certifications, professional memberships, hospital re-credentialing, CME tracking, Curriculum Vitae and any deadlines related to medical faculty.
Manges scheduling and billing for medical legal request process.
Recruitment and onboarding support for new faculty.
Process procurement requests, travel arrangements (including international), and reimbursements for providers using Concur travel & expense system as well as COR360
Work Location:HybridWhy Join Us:Why work for the University?
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
Diversity and Equity:Qualifications:Minimum Qualifications:Intermediate Level:
A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution
1 year of professional level experience in operational support within a business, higher education or healthcare setting.
Substitution : A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
Senior Level:
A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution
2 years of professional level experience in operational support within a business, higher education or healthcare setting.
Substitution : A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
Applicants must meet minimum qualifications at the time of hire.Preferred Qualifications:
Experience managing projects, adhering to project timelines, and reporting on progress.
Experience coordinating travel and related purchasing and expense reimbursements in the Concur system.
Experience providing administrative and technical assistance to faculty and staff within a higher education and/or medical education environment.
Experience in managing multiple schedules accurately.
Experience in Amion.
Knowledge, Skills, and Abilities:
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with staff and faculty at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Ability to consistently represent the University and Department in a professional manner with tact and diplomacy.
Advanced skills in Microsoft Office Suite, technically adept, software savvy.
Excellent attention to detail.
Ability to work independently, prioritize tasks, work under tight deadlines.
Flexibility and the ability to adapt to changing fast-paced environments.
Ability to take direction and use independent judgment to complete assigned tasks.
Ability to maintain confidentiality.
Ability to work with a diverse group and competing interests.
Excellent time management and organization skills.
Skills to concisely and effectively explain processes and procedures.
Excellent organizational skills and ability to manage multiple projects.
Knowledge of various CU Medicine, UCH and University policies, rules and regulations.
How to Apply:Screening of Applications Begins:Anticipated Pay Range:or hiring rangeIntermediate: $54,383-$69,175Senior: $58,793-$74,784ADA Statement:Background Check Statement:Vaccination Statement:Job CategoryPrimary LocationSchedulePosting DateUnposting DateCopyright 2024 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)This full-time, University Staff (non-classified) position is responsible for providing high-level program support to the Department of Orthopedics, including Section Chiefs, faculty and staff. This individual will be responsible for the coordination of their program(s) and their faculty across several UCHealth sites along the front range. This position will communicate, document and support all of the efforts for the faculty and in doing so will maintain relationships with various personnel throughout the School of Medicine and Affiliate Hospitals. This role requires the flexibility to travel between multiple site locations across the front range and work in a hybrid manor. This role must exercise critical judgement and considerable initiative in administrative management. Responsibilities for this position include multiple calendar management, generating documents, meeting coordination and preparation, presentations, spreadsheets, travel arrangements and reimbursements, medical legal activities, call schedule management, academic and clinical scheduling. This position provides cross coverage for other administrative positions as needed.– this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.CU Medicine Orthopedics has an expert team of Orthopedic providers that consists of fellowship-trained surgeons and specialists who provide the highest quality, comprehensive care for your orthopedic needs. Using cutting-edge technology and minimally invasive techniques, we offer access to the most advanced procedures to get you back to your life as quickly as possible. From foot and ankle issues to total replacements along with spine and sports medicine injuries, we provide full-service orthopedic care. We also have providers who specialize in pediatric orthopedics to treat younger patients with customized care. We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: There are many additional perks & programs with the https://apptrkr.com/getredirect.php?id=5694721&targetURL=Operations Program CoordinatorThis full-time, University Staff (non-classified) position is responsible for providing high-level program support to the Department of Orthopedics, including Section Chiefs, faculty and staff. This individual will be responsible for the coordination of their program(s) and their faculty across several UCHealth sites along the front range. This position will communicate, document and support all of the efforts for the faculty and in doing so will maintain relationships with various personnel throughout the School of Medicine and Affiliate Hospitals. This role requires the flexibility to travel between multiple site locations across the front range and work in a hybrid manor. This role must exercise critical judgement and considerable initiative in administrative management. Responsibilities for this position include multiple calendar management, generating documents, meeting coordination and preparation, presentations, spreadsheets, travel arrangements and reimbursements, medical legal activities, call schedule management, academic and clinical scheduling. This position provides cross coverage for other administrative positions as needed.– this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.CU Medicine Orthopedics has an expert team of Orthopedic providers that consists of fellowship-trained surgeons and specialists who provide the highest quality, comprehensive care for your orthopedic needs. Using cutting-edge technology and minimally invasive techniques, we offer access to the most advanced procedures to get you back to your life as quickly as possible. From foot and ankle issues to total replacements along with spine and sports medicine injuries, we provide full-service orthopedic care. We also have providers who specialize in pediatric orthopedics to treat younger patients with customized care. We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: There are many additional perks & programs with the CU Advantage (https://apptrkr.com/getredirect.php?id=5694721&targetURL=https://advantage.cu.edu/) .The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.For full consideration, please submit the following document(s): 1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position 2. Curriculum vitae / Resume 3. Three to five professional references including name, address, phone number (mobile number if appropriate), and email address Questions should be directed to: Thomas Roller, THOMAS.ROLLER@CUANSCHUTZ.EDU (https://apptrkr.com/getredirect.php?id=5694721&targetURL=THOMAS.ROLLER@CUANSCHUTZ.EDU)Screening begins immediately and continues until position is filled.The starting salary range () for this position has been established as The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/getredirect.php?id=5694721&targetURL=http://www.cu.edu/node/153125)The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/getredirect.php?id=5694721&targetURL=hr.adacoordinator@cuanschutz.edu) .The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/getredirect.php?id=5694721&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/getredirect.php?id=5694721&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) .Application Materials Required: Cover Letter, Resume/CV, List of References : Business Services : Aurora Department: U0001 Anschutz Med Campus or Denver - 20259 - SOM-ORTHO GENERAL OPERATIONS : Full-time : Oct 2, 2024 : Ongoing Posting Contact Name: Thomas Roller Posting Contact Email: THOMAS.ROLLER@CUANSCHUTZ.EDU (https://apptrkr.com/getredirect.php?id=5694721&targetURL=THOMAS.ROLLER@CUANSCHUTZ.EDU) Position Number: 00827978jeid-877cac69c9a49a4db4cc9c32ba1f47eaThe University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.