Minimum Required Qualifications:
· At least 2 years of administrative experience.
· Good credit standing.
· Valid driver’s license, car insurance, and access to a vehicle during working hours.
· Ability to pass Department of Justice (DOJ) clearance.
· Negative alcohol/drug screening as per California law.
· Flexible work schedule to meet position needs.
· Proficiency in MS Office, especially Excel and PowerPoint.
· Strong verbal and written communication skills.
· Excellent interpersonal and multitasking skills.
· Ability to handle sensitive information, with strong organizational, time management, and problem-solving skills.
· Minimum of typing 60 WPM
· Familiarity with digital productivity tools.
· Experience in data analysis and generating reports.
· Prior experience in social services is highly desirable.
Preferred Soft Skills:
· Adaptability to changing priorities and resilience in a fast-paced environment.
· Proactive mindset with a self-starter attitude, anticipating needs and proposing solutions.
· Strong emotional intelligence, especially when handling sensitive information.
· Problem-solving orientation with demonstrated experience in improving processes.
· Customer service focus with a commitment to providing high-quality service to internal and external stakeholders.
Physical Requirements:
· Lift and carry up to 25 pounds unless restricted by a physician.
· Ability to sit and view a computer screen for extended periods.
· Professional and composed demeanor.
· Ability to work in-office full-time and travel as needed.
Job Duties:
· Report to and support the executive management team both in the field and office.
· Attend meetings, take notes, perform research, data entry, and manage statistics.
· Handle errands, auditing, calendar and appointment management, and IT support.
· Provide coverage for various departments, handle vendor interactions, and manage inventory and supplies.
· Coordinate mail, correspondences, appointments, trainings, travel arrangements, and company expense reports.
· Format internal and external communications (e.g., memos, emails, presentations, reports).
· Collaborate and maintain good relationships with the team, while practicing discretion, confidentiality, and maintaining a positive workplace environment.
Key Performance Indicators (KPIs):
· Timeliness: Efficiency in managing appointments, deadlines, and deliverables.
· Accuracy and Attention to Detail: Precision in data entry, documentation, and communications.
· Communication and Responsiveness: Effectiveness in maintaining open lines of communication with executive management and staff, as well as responsiveness to emails, calls, and task requests.
Compensation Package:
· Hourly wage: $22.00 - $25.00 (Based on Experience)
· Mileage reimbursement
· Data/Cell phone stipend
· Company-provided computer
· Vacation, sick, and bereavement time
· Retirement plan
Standard Schedule: Monday to Friday, 8:30am - 5:00pm (in-office). Occasional evenings and weekends for special projects, deadlines, and company events.