We are currently in search of a highly skilled and bilingual Office Administrator to effectively oversee and manage the day-to-day operations of our small yet busy Business, Tax Consulting, and Real Estate office.
As the Office Administrator, you will play a pivotal role in ensuring the smooth functioning of our office, coordinating various administrative tasks, and providing essential support to our team. This position offers a unique opportunity for professional growth and development, as you will have the chance to work closely with experienced professionals in these fields and gain valuable insights.
Fluency in both English and Spanish is also a requirement, as you will be required to effectively communicate with clients and colleagues from diverse backgrounds.
Candidate must be Proficient in MS Word, Excel, and PowerPoint, Outlook, Knowledge of QuickBooks; Effective listener, written, and Organizational Skills, Proactive, Detail-oriented, and possess excellent communication skills.
WORK DESCRIPTION:
-Maintain office services by organizing office operations and procedures.
-Light Bookkeeping using QuickBooks Online, pay bills and receive payments.
-Facilitate and maintain office correspondence.
-Monitor office supply levels and reorder as necessary.
-Design and implement filing systems; monitor clerical functions.
-Provide support on other tasks as needed.
-Data Entry
-Greeting Clients, Answer Phones
-Collect Payments
-Manage the Front Office
Required Experience:
- 2+years' experience
- Ability to communicate effectively (both Written and verbally)
- Ability to work both independently and as a team
- Detail oriented and well organized
- Ability to prioritize and adapt
- Excellent customer service, personable
- Able to use a range of office software, including email, spreadsheets, and databases;
- Excellent client service orientation with an ability to handle pressure in a positive manner.
Principals only. Recruiters, please don't contact this job poster.