Key Responsibilities:
Maintain and update employee files and documentation in compliance with California farm labor laws and company policies
Assist in recruiting and onboarding for production workers
Coordinate new hire orientations and ensure completion of required documentation (I-9, W-4, safety policies, etc.)
Maintain accurate timekeeping records and assist with payroll processing in coordination with leadership
Track and manage employee absences, sick leave, and time off in accordance with California labor codes (e.g., CA Paid Sick Leave)
Assist with coordinating and processing terminations
Support workplace safety programs and assist with Cal/OSHA compliance documentation
Provide administrative support for employee relations, including documentation of disciplinary actions and investigations
Communicate with Spanish-speaking employees and translate HR materials as needed (Spanish proficiency preferred
Assist with benefit administration and open enrollment
Respond to HR-related inquiries from employees, leads, and supervisors
Education/Experience
High school diploma or equivalent required; Associate’s or Bachelor’s degree in HR, Business, or a related field preferred
At least 1-2 years of relevant administrative or HR-related experience.
Experience with HRIS systems such as ADP, Dayforce, or Kronos (preferred but not required)
Skills & Competencies
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Bilingual in Spanish is required
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Excellent written and verbal communication
High level of confidentiality and professionalism
Strong attention to detail and organizational skills
Work Environment/Physical Demands:
Approximately 95% of work is performed in an office environment and 5% of work is performed in the farm. This position requires the ability to sit or stand for extended periods, use hands for repetitive tasks, and lift materials up to 25 pounds. Occasional travel to agricultural sites may be required, involving walking over uneven terrain and exposure to outdoor elements. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions."