Administrative Assistant, Publicity

The Publicity Assistant to EVP, Publicity at Focus Features will assist in all day-to-day administrative tasks including scheduling meetings and conference calls; reconciling PO’s; processing invoices and expense reports; managing press correspondence; coordinating travel arrangements for filmmakers and talent; managing filmmaker and talent publicity schedules; monitoring traditional and new media and compiling publicity breaks; assisting with various research projects.Essential Responsibilities:Administer clerical duties such as correspondence, calendar, travel and expenses, schedulingCoordinate Talent, Filmmaker, and Executive Travel for publicity campaigns: book cars, flights, trains, private charters, and hotelsOversee compilation of breaks from various media sources and distribute breaks, reviews, reactions, and tune-ins to filmmakers and key executivesCreate, maintain, and send Talent and Filmmaker schedulesLiaise and maintain relationships with journalists to pitch interview opportunities, schedule interviews, send screening invitationsAssist at press days, press and awards screenings, junkets, premieres, Q&A’s, special events and film festivals. This includes after-hours and weekend events.Create and maintain key publicity documents including master publicity department calendar, film campaign timelines, memos and schedulesMonitor social media for relevant breaks, information and activityOrganize film screenings for press and representativesCoordinate with Talent reps to arrange hair, makeup and styling and work with glam representatives to negotiate ratesCoordinate day-to-day activities of interns and participate in internship recruitment with other assistants