We are seeking a highly organized and detail-oriented Administrative Assistant to join an amazing team. This is a temporary assignment that will possibly turn into full time. The ideal candidate will provide essential support to our daily operations, ensuring that administrative tasks are handled efficiently and effectively. This role is crucial for maintaining smooth communication within the office and with external stakeholders.
Duties
Manage and organize calendars, scheduling appointments and meetings as necessary.
Perform clerical duties including filing, data entry, and document preparation.
Assist in the coordination of office activities and events.
Maintain office supplies inventory and place orders when necessary.
Handle correspondence, including emails, phone calls, and other communications.
Support team members with various administrative tasks as needed.
Ensure that all records are accurately maintained and easily accessible.
Skills
Strong time management skills to prioritize tasks effectively.
Proficient typing skills with a high level of accuracy.
Excellent computer literacy, including familiarity with office software (e.g., Microsoft Office Suite).
Experience as a personal assistant or in an administrative role is preferred.
Exceptional organizational skills to manage multiple tasks simultaneously.
Ability to manage calendars efficiently for multiple team members.
Bilingual skills are a plus, enhancing communication with diverse clients and partners.
Capability to computerize processes for improved efficiency within the office environment.