Administrative Associate 3Doerr School of Sustainability, Stanford, California, United StatesNewAdministrationPost Date 4 hours agoRequisition # 104861This position is on-site and based on Stanford’s main campus with the possibility of a hybrid arrangement after 1 year in the position, subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.About UsThe Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change.For more information on the school, clickhere.The Department of Earth System Science’s (ESS) goal is to understand, predict, and respond to human-caused and natural environmental change at local to global scales. ESS includes a large and growing graduate student and postdoc community.The Department is looking for a talented Administrative Associate to join our team to provide a full range of support to the faculty and their research groups. We are seeking an adaptable, self-possessed, and organized Administrative Associate who enjoys providing friendly and efficient support.The Administrative Associate will be responsible for a wide range of administrative duties, including planning and organizing events; front desk customer service; performing a variety of financial transactions; coordinating travel; creating and editing web content; managing equipment, supply, and operational logistics; and supporting department activities as needed. We are looking for an Administrative Associate who will work effectively both independently and as part of our team.Your Responsibilities will include:
Coordinating department seminar logistics and community building events. Independently handling event details including coordinating with vendors, securing venues, and providing on-site event support.
Helping create and maintain a welcoming environment for faculty, students, postdocs, and staff.
Ordering supplies, such as food, drink, and office essentials, keeping all areas clean and well organized.
Communicating with internal and external audiences, including students, alumni, faculty, staff, and possible program applicants.
Processing a variety of complex financial transactions for faculty and their research groups: TCard, PCard, expense reimbursements, and purchase orders.
Monitoring and resolving discrepancies, while adhering to University policy.
Working with team/staff members to provide support for other projects as assigned.
- The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.To be successful in this position, you will need:Minimum Qualifications:Education & Experience:High school diploma and four years of administrative experience, or combination of education and relevant experience.Knowledge, Skills and Abilities:
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
In addition, our preferred qualifications include:
Experience with event planning.
Familiarity with Stanford University systems, policies, and practices.
Proficiency with Microsoft Office applications (Excel, Word) and web content management, and demonstrated ability to learn new computer systems and applications.
PHYSICAL REQUIREMENTS:
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.The expected pay range for this position is $39.46 to $44.30 per hour.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.How to ApplyWe invite you to apply for this position by clicking on the “Apply for Job” button.Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.Additional Information
Schedule: Full-time
Job Code: 4098
Employee Status: Regular
Grade: F
Requisition ID: 104861
Work Arrangement : On Site