Associate

Description We are seeking an Administrative Assistant to join our team in South San Francisco, California. In this role, you will be greeting office guests, managing calendars, planning meetings, and handling various personal requests for the executives. You will also be involved in organizing company events, lunches, maintaining the office, internal communication and marketing activities Responsibilities will include: Manage and organize the executive's appointment calendar, including planning and scheduling meetings, conferences, teleconferences, and business and personal travels. Act as the primary point of contact for the office and clients, focusing on maintaining the executive's schedule, meetings, and appointments with precise preparation and punctual reminders. Assist the executives with various personal requests and tasks. Aid the executives with property management tasks including rental, investment, and miscellaneous properties. Produce and facilitate internal communication by transcribing, recording, and formatting meeting discussions and notes to produce reports, presentations, and briefs. Conserve the executive's time by reading, researching, and routing correspondence, drafting letters and documents, and collecting and analyzing information to provide abbreviated methods for decision making, solutions, and efficient processes. Support and maintain the Marketing Department by assisting with the management of the company's social media profiles and presence, including Facebook, Twitter, LinkedIn, and any additional channels in the future. Collaborate with the Design Department to provide support for new lead attendance, proposal writing, and scheduling. Collaborate with the Design Department and the Accounting Department to provide Client Purchases including but not limited to: Obtaining quotes by working with the vendor, generating purchase order quotes, processing the payment of the purchase quote, and delivery coordination. Welcome guests and clients by greeting them, in person or on the telephone, answering or directing inquiries, and transcribing messages. Organize company events for holiday celebrations, staff appreciation and recognition, and key staff meetings.Other duties as they arise.Requirements Must have experience in Executive Administration. Exceptional Communication skills, both verbal and written, are crucial. Proficiency in Microsoft 365 Enterprise is required. Calendar Management skills are necessary. Experience with Calendaring tools is beneficial.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .