Real Estate Administrative Assistant
Location: Arroyo Grande, CA | Part-Time or Full-Time | Weekend Availability Required
About Us
Team Puhek, a top-producing Re/Max real estate team, is looking for a detail-oriented, organized, and proactive Administrative Assistant to support daily operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their work, and wants to be part of a successful and growing real estate business.
What You’ll Do
- As the backbone of our operations, you’ll help keep everything running smoothly behind the scenes. Responsibilities include:
- Managing and prioritizing team emails to ensure timely responses and follow-up
- Coordinating property key pick-up/drop-off and “For Sale” sign placement/removal
- Preparing and distributing marketing materials (flyers, postcards, mailers, social media posts, Craigslist, LoopNet, etc.)
- Tracking and organizing new leads from BoldTrail, LoopNet, Realtor.com, and other platforms
- Assisting with scheduling property showings and setting up autoprospecting for new clients
- Supporting leases, lease listings, and Letters of Intent (LOIs) as needed
- Helping prepare financial proformas and spreadsheets
- Monitoring listing agreements for upcoming expirations and assisting with renewals
- Uploading new listings to the MLS, updating status changes, and closing out listings
- Assisting new and current team members with administrative and marketing needs
- Supporting the lead agent with research, property owner contacts, and city/county inquiries
What We’re Looking For
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office/Google Suite; familiarity with real estate platforms (MLS, BoldTrail, LoopNet) a plus
- Ability to manage multiple priorities and deadlines
- A proactive, “can-do” attitude and eagerness to learn new systems
Compensation
- Competitive pay, commensurate with experience.
To Apply: Please send your resume and a brief cover letter highlighting your relevant experience to tc.teampuhek@gmail.com.