Administrative Assistant

Description We are offering a contract for a permanent position as an Administrative Assistant in Signal Hill, California. This role involves a range of tasks including handling inbound calls, providing excellent customer service, performing data entry tasks, and managing email correspondence. Responsibilities: Handle inbound and outbound calls, providing excellent customer service to clients and vendors. Perform various data entry tasks, ensuring accuracy and efficiency. Manage email correspondence and maintain two separate email addresses for customer service and accounting. Assist with audits, fact checks, and resolving discrepancies. Maintain business licenses and open new vendor accounts as needed. Prepare bid packets and overnight bid documents when required. Run P& L for the construction team and send to project managers. Find and book hotels for traveling crews. Track preliminary notices and reach out to subcontractors for lien waivers. Respond effectively to customers requesting to close their accounts, determining the reason, and offering alternatives. Provide account information to customers including but not limited to account balances, reconciliation, histories, and payment information. Use Microsoft Office Suite to change excel workbooks into PDFs from the technicians. Requirements Demonstrated proficiency in answering inbound calls, managing customer inquiries and concerns with professionalism and courtesy Proven experience in providing top-notch customer service, with the ability to handle multiple customer interactions simultaneously Skilled at data entry, with a keen eye for detail and accuracy Experience in email correspondence, able to communicate effectively and professionally with clients and team members Proficiency in handling both inbound and outbound calls, ensuring efficient communication Advanced knowledge of Microsoft Excel, capable of using it for data analysis and reporting Familiarity with Microsoft Outlook, used for scheduling, email management and more Proficiency in Microsoft PowerPoint, able to create effective presentations for various business needs Skilled in the use of Microsoft Word for document creation, editing and formatting Experience in scheduling appointments, managing calendars and ensuring smooth operations within the office. TalentMatch® ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .