We are seeking a dynamic and organized individual to join our award-winning interior design firm as a Purchasing Agent. The ideal candidate will be responsible for managing all aspects of purchasing and procurement for the various design products and services we source. Our corporate office is located in San Ramon, CA. This is a full-time position with the opportunity for a partial remote work schedule.
Key Responsibilities:
Develop and maintain relationships with key vendors and suppliers, ensuring that accurate discounts are applied to orders
Maintain Supplier and purchasing website lists ensuring accuracy to login information, account representative information, and current discounts
Source new vendors, and negotiate pricing for materials, furniture, and décor based on expected and/or annual spend.
Collaborate with the Design team to ensure that order delivery schedules align to project and delivery timelines.
Track the status of all orders and maintain fluid communication between the vendor, the 3rd party receiver and designer regarding status, delays/backlogs, and/or reselects of an order
File and track any claims for damaged goods with vendors
Determine optimal shipping routes and payment method to expedite product receipt and lower costs.
Maintain job cost summaries and reports to senior management, as requested
Partner with Accounts Payable to ensure proper invoice coding, and reconciliation of credit cards
Act as primary backup to Accounts Payable clerk.
Participate in weekly production meetings with the entire team to discuss project status/priorities, and present order status updates for active design jobs.
Execute light administrative office tasks such as managing office supplies, coordinating office deliveries, and product pickups by 3rd party freight.
Participate in other special projects, jobs, or initiatives, at the direction of the Design Principals or senior management.
Travel as needed to actively support job installations
Maintain a professional and positive attitude
Have fun!
Qualifications:
Consistently exhibits, and effectively uses, good communication and interpersonal skills with co-workers, clients, vendors, and subcontractors, etc.
Bachelor’s degree (or equivalent) in business administration, procurement, supply chain and operations management, interior design, or a related field
1+years’ experience in procurement, purchasing, supply chain management, or equivalent, preferably in interior design, furniture, or home décor industries
Strong negotiation, and vendor management skills
Excellent organizational and time management skills
Experience with purchasing software, DesignerLink preferred
Experience reporting and processing transactions in Quickbooks
Proficient in Microsoft Office suite, especially Excel
Knowledge of interior design principles and materials is a plus
If you are a proactive and detail-oriented professional with a passion for interior design, we encourage you to apply for this exciting opportunity to play a key role in our firm's continued success. Join us in creating beautiful spaces and delivering exceptional service to our clients.