Job Title: Administrative Assistant
Location: Capitola, CA
Hours: Monday–Friday, 10:00 AM – 4:00 PM
Type: Part-Time
Position Overview
The Administrative Assistant will provide general office support, assist with homeowner inquiries, and help keep daily operations running smoothly. This role is ideal for someone who enjoys working in a close-knit team, is comfortable handling a variety of tasks, and can maintain professionalism when working with both clients and vendors.
Key Responsibilities
Answer and route phone calls and emails in a professional manner.
Greet visitors and assist walk-in clients.
Prepare, process, and file correspondence, notices, and documents.
Assist with HOA meeting preparation, including agendas, packets, and minutes.
Maintain homeowner records and update database information.
Process incoming and outgoing mail.
Coordinate with vendors for service scheduling and follow-up.
Support the management team with general administrative tasks and special projects.
Qualifications
Previous administrative or office experience preferred.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Excellent verbal and written communication skills.
Ability to prioritize and multitask in a busy office environment.
Friendly, professional demeanor with a customer service mindset.
Schedule & Compensation
Part-time, 6 hours per day, Monday–Friday (10:00 AM – 4:00 PM).
Compensation commensurate with experience
About Us
We are a locally owned homeowners association (HOA) management company based in Capitola, CA. Our team is dedicated to providing friendly, responsive service to the communities we manage. We value reliability, attention to detail, and a welcoming attitude in everything we do.
How to Apply
Please send your resume and a brief cover letter outlining your relevant experience