APPLY HERE: https://smcec.bamboohr.com/careers/88?source=aWQ9MjI%3D
SAN MATEO COUNTY EVENT CENTER
SALES COORDINATOR FULL-TIME
Working for the San Mateo County Event Center and Fair is an excellent opportunity to be part of a vibrant and exciting team. The Event Center and Fair (a 501c3 Non-profit) is a great place to use your administrative skills in a multifaceted and fun environment. You will have the chance to work with a diverse group of people and help create memorable experiences for guests. Working for the San Mateo County Event Center and Fair is a great way to gain experience and positively impact the community.
The San Mateo County Event Center is a public assembly facility that hosts various events, produces the San Mateo County Fair, and operates the Jockey Club and a satellite wagering facility for horse racing. Each team member is committed to building and sustaining equitable and inclusive work and social environments where diversity is celebrated and valued. We are an equal opportunity employer, and we believe diversity, equity, and inclusion benefits and enriches the experience of our staff, clients, and guests.
Job Summary
Reporting to the Event Sales and Services Manager, the Sales Coordinator handles a broad range of administrative and sales responsibilities for year-round events, including consumer and public shows, trade shows, meetings, and corporate events. Our ideal candidate is a proactive and detail-oriented sales professional with at least four years of event sales experience, exceptional communication skills, and a passion for delivering outstanding client service in a fast-paced, team-oriented environment.
Essential Functions/Responsibilities
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Serve as the point of contact for incoming sales inquiries, responding promptly to maximize revenue by providing information on availability, pricing, venue capacity, and SMCEC policies.
Utilize event management software and maintain the calendar of all incoming sales opportunities and bookings.
Conduct proactive outbound sales outreach to generate new business opportunities, build client relationships, and promote event services.
To close sales opportunities, generate detailed lead tracking reports, pricing proposals, and contract documents.
Ensure clear internal communication by providing detailed event summaries to Event Coordinators and other departments; maintain internal Look Ahead Documents and Monthly Event Calendars.
Collaborate with marketing to develop sales promotions and support initiatives that drive event bookings and enhance client engagement.
Attend local industry mixers and town hall meetings to network and promote SMCEC services.
Responsible for various tasks as assigned during the annual San Mateo County Fair and other property-wide events.
Provide event coordinator support as needed.
Perform additional duties as assigned.
Qualifications and Experience
Required
Minimum 4 years of experience in negotiating and closing contracts for small to medium-scale events.
Excellent people skills and a strong ability to interact in a professional, helpful, courteous, and tactful manner.
Strong organizational and follow-up skills, with attention to detail.
Excellent computer skills, including proficiency with Microsoft Office.
Ability to build and maintain positive working relationships with management, colleagues, and clients.
Willingness to take on new responsibilities and challenges.
Flexibility to work irregular hours and weekends as necessary.
Possession of or ability to obtain a valid California driver’s license and current automobile insurance to operate carts and vehicles while onsite.
Preferred
Knowledge of TripleSeat, Social Tables, and DocuSign software.
Bilingual – English and Spanish
Principles and practices of sales and venue management.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to make repetitive hand movements in daily responsibilities. Is occasionally required to stand; walk; reach with hands and arms and stoop, kneel or crouch. The employee must occasionally lift and/or move up to 25 pounds. Must be able to speak, hear, and see. Vision requirements are close vision, distance vision, peripheral vision, and the ability to adjust focus.