Operations & Accounting Specialist
As a member of our team, you will be responsible for general office, procurement, inventory management, accounting functions, and reporting. The ideal candidate will be a reliable, committed, and hard-working professional able to undertake a variety of tasks and work diligently under pressure with a high degree of attention to detail and discretion.
This candidate will also possess a high service-driven mentality as it interacts with members of our organization, suppliers, and transportation companies. Prior distribution and or import industry experience along with compliance knowledge will be essential in making this candidate successful.
ESSENTIAL FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Accounts Payable/Receivable
Invoicing and Collections
Item set-up and management in QuickBooks Enterprise Desktop
Purchasing/Placing orders with International and Domestic suppliers.
Arranging both over the road domestic and international transportation.
Entering bills and payments in QuickBooks Enterprise Desktop.
Managing and tracking product allocations.
Creating and maintaining monthly depletion reporting for Suppliers using Excel.
Performing and reconciling physical inventory on a monthly basis.
Managing inventory par quantities and transfers.
Reporting
Collaborating with LA office.
Communicating with Management and Sales teams.
General Office Duties such as filing, copying, scanning, emailing, etc.
Other duties as necessary
SKILLS & EXPERIENCE
Ability to perform advanced office and accounting related tasks accurately and efficiently.
Ability to understand and interpret rules and follow oral and written directions, then apply them to specific situations.
Ability to compose business correspondence and communicate effectively in-person, over the phone, and in writing.
Ability to establish and maintain effective working relationships with others and at all levels of the organization.
Ability to plan and organize work, meet schedules and deadlines, and perform duties effectively with many demands on time and constant interruptions.
Ability to maintain records and prepare reports.
Ability to work confidentially, with discretion, and independently with little direction.
Ability to use Microsoft Office applications with an intermediate level of understanding.
Ability to use QuickBooks Enterprise Desktop with an intermediate to advanced level of understanding.
Ability to adapt easily to new forms of technology, and a willingness to learn.
PHYSICAL DEMANDS & WORKING CONDITIONS
Physical ability to regularly lift and carry up to 30 lbs. and occasionally lift and carry 50 lbs or more.
Physical ability to regularly sit for extended periods of time, stand, and walk frequently.
Physical ability to occasionally bend, kneel, crouch, climb, reach, or crawl.
Exposure to a variety of environmental conditions: weather, temperature, lighting, and noise as determined by circumstances within the office and warehouse environments.
POSITION TYPE AND EXPECTED HOURS OF WORK
This is a full-time, hourly position and normal work hours are Monday-Friday from 9am-6pm. Flexibility is required as some adjustments to schedule must be made to accommodate the demands of the business.
REQUIRED EDUCATION AND EXPERIENCE
Bachelor's Degree and/or 3 to 5 years of related experience in the distribution industry.
Minimum of five (5) years of previous Operations/Accounting experience.
Previous adult beverage (alcohol) industry experience preferred.
Previous Sales experience a plus.
WORK AUTHORIZATION
Must complete US Federal I9 form with appropriate identification
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
The Operations & Accounting Specialist will be held accountable for how they represent both themselves and the Company - their relationships with fellow employees, their relationships with accounts, their relationships with suppliers, their actions and behavior, their professionalism, the way they carry themselves, and their dedication to providing excellent service across all lines of communication.
BENEFITS
We offer a benefits package that supports the health of you and your family. As a part of our family, your benefit offerings include Medical, Dental, Vision, Life, Long-Term Disability, and Short-Term Disability Coverage along with Sick Leave, Vacation Time, and Holidays. We also offer participation in a Simple IRA Plan after two years of continuous service.
ABOUT JVS IMPORTS
JVS Imports was founded almost three decades ago with the goal of bringing unique and distinct tastes from around the world to the US.
We are a team of dedicated and passionate individuals that come together in harmony to bring our customers a quality product at a reasonable price.
The true testament of what allows us to thrive is the knowledge, dedication, and willingness that our team holds to bring awareness to the consumer and variety to the retailer.
If this passion is something that you share, we invite you to submit your resume and explore possibilities with us… the future is bright!