Audio Video Integration is a family-owned business that has been serving our community since 1985. Our team of devoted professionals specialize in a wide variety of home technologies including audio, video, control, and automation systems. We pride ourselves on providing our customers with the best service and solutions in our industry. We are looking for a top-level team member with a great attitude, administrative skills, and the desire to learn and grow with our team.
The Office Manager will work towards creating a positive office environment for our team and clients. This person will be responsible for the timely completion of daily tasks, procedures, and documentation they are assigned. You should be professional, well organized, adept at balancing a range of tasks, hard-working, computer proficient, and be a real team player.
Job Duties
Coordinate the day-to-day flow of work in the office, including managing multiple calendars.
Prepare all client billings and project invoices.
Responsible for account receivable reconciliations as payments are received from clients and follow up with clients on past due balances.
Responsible for accounts payable and maintaining vendor files.
Create and implement marketing campaigns using MailChimp, social media platforms, and Google Ads.
Act as the point of contact for answering phones, receiving packages, and handling all mailing related activities.
Provide excellent customer service to clients.
HR related paperwork including onboarding, insurance, background checks, and maintaining employee files.
Acting as support and gatekeeper to the Owner and General Manager.
Develop, improve, and implement office policies by setting up procedures and standards to guide the operations of the office.
Complete additional projects and tasks as assigned and/or identified.
Requirements:
At least 1 year of Office Manager, Administrative, or Assistant experience.
PC skills including proficiency with QuickBooks Desktop, Microsoft Word, Excel, Outlook, and Google Workspace.
Excellent written and verbal communication skills.
Attention to detail and problem-solving skills.
Ability to work in a high energy, team environment.
Strong work ethic.
Professional integrity.
Pre-employment screening.
Marketing experience is a plus.
Bachelor’s degree strongly preferred.
Benefits:
Competitive salary based on experience.
Paid holidays, vacation time, and sick days.