Local San Francisco Messenger Service is looking to hire full time Office Coordinator to help manage the increasing workload with the current office staff. Customer service experience is a must - as you will be interfacing directly with clients.
Description: Office Coordinator will ensure the smooth running of day to day operations along with other office staff. This is an adaptive position that requires the ability to quickly pivot and change course while still being able to keep the day to day running smooth. This position includes office opening and closing responsibilities.
Coordinator title includes added responsibility of ensuring all administrative tasks are completed. This is a position that requires the ability to delegate certain tasks to office staff and is an entry level position. You will be directly trained by other staff members.
Qualifications:
Communication
Organization
Time Management
Able to work in a team
Google Drive
Slack
Quickbooks
The following duties and responsibilities are expected from all office staff:
Customer service
-answer phone and emails
-field customer questions
-update customers on orders
-providing estimates and quotes
-collecting payment information
-sending invoices once work is complete for ADHOC orders
-booking and confirming all jobs for customers
Dispatch
-pre assignment of work
-real time assignments to couriers
-Data entry of delivery descriptions for invoicing purposes
-Support for couriers on the road.
Office Clerical
-Open/Closing duties
-Open and send Mail
-logging checks
-Prep bank run
-Maintaining office organization and cleanliness
-Taking stock of what supplies are needed
-Ensuring office and all equipment is clean and ready for next day
-Keep track of company property
-Record Keeping
Administrative Tasks specific to Office Coordinator Role:
-Invoicing 1st and 16th of each month
-Prepping payments to vendors
-Following up on open invoices
-Prepare and post the schedule
-Closing payroll and submitting to payroll
-Printing employee checks, prepping, distributing
-Workers comp reports
-help with boarding new employees
-Maintaining employee files and ensuring they are up to date
Must be:
-Able to communicate efficiently on a team
-Punctual
-Comfortable with Google, Google Drive, and Google Sheets
-Comfortable learning new software
-Organized
-Good problem solving skills
-Attention to detail
-Able to Multitask
-able to keep up in a changing/fast paced work environment
-Work independently
-Must be a team player
Hours: Full time, Salary
Bi weekly Pay periods
Compensation: 54k per year
Benefits: PTO, health and commuter stipend
This is an in person position
Please respond with resume