We are a well-respected busy property management firm whose office is located in the San Francisco Richmond Residential District. We seek a qualified and experienced Administrative Assistant to work as part of a close knit team to process, record, maintain and file records transactions for assigned properties and support Property Accountants and Property Managers.
The ideal candidate should be enthusiastic with a positive can-do-attitude, able to multi-task and work with minimum supervision. Job responsibilities include:
1. Provides Administrative clerical support to Property Managers and Property Accountants.
2. Coordinate with property management personnel regarding data entry, accounting, and lease files.
3. Coordinates regular reports as needed on a daily, weekly and monthly basis.
4. Answer questions from potential tenants, vendors, property owners regarding rental inventory
5. Process tenant leases, rental application, obtain credit reports and other addendums as needed.
6. Interfaces with tenants as well as prospective residents regarding their leaseholds and viewing of units.
7. Work as a team with other staff as needed to fulfill the commitments of the Company
QUALIFICATIONS:
Minimum two years experience in a busy office environment. Some college desirable.
Excellent organizational and communication skills (written and oral)
Professional attitude and appearance in dealing with all types of people
Proficiency in Microsoft Excel and Microsoft Word, Outlook software programs
Excellent written and oral communication skills, and professional inter-personal interactions
Self motivated, takes initiative to answer questions and solve problems
Strong attention to detail and follow through
Experience in the real estate/property management or legal field preferred
Ability to work independently and as part of a service and support team
A quick learner who can take on new projects with little training
Strong phone skills in dealing with tenant issues.