Job Description: Administrative Assistant for Flooring Solutions Inc.
Position Overview: As an administrative assistant for FSI, you will play a crucial role in supporting the day-to-day operations of the company. Your primary responsibility will be to provide administrative and clerical support to the management team, sales staff, and other employees. Your organizational skills, attention to detail, and ability to multitask will contribute to the smooth functioning of the company.
Key Responsibilities:
1. General Administrative Support:
Greet and assist visitors/vendors, answer and direct phone calls, and respond to inquiries promptly and professionally.
Maintain a tidy, stocked and organized office environment (kitchen, restrooms, lobby, library, supply closet, etc.).
Assist with basic IT needs.
2. Data Management and Documentation:
Organize and maintain physical and digital files, ensuring accuracy, confidentiality, and easy retrieval.
Prepare and distribute reports, presentations, and other relevant documentation as required.
3. Accounting and Financial Support:
Assist with basic bookkeeping tasks in QuickBooks, such as entering estimates, change orders and REQs.
Assist with collection process.
Review monthly Starnet report, and upload missing invoices.
4. Office Coordination and Miscellaneous Tasks:
Coordinate and support company events, meetings, and trainings.
Maintain subcontractor insurance and compliance documentation.
Maintain city business licenses.
Perform general office tasks, including filing, scanning, and photocopying documents.
Assist with fleet maintenance pick-up/drop-off.
Assist with warehouse operations.
Support other departments as needed and undertake additional tasks or projects as assigned.
Qualifications and Skills:
High school diploma or equivalent; additional education or certification in office administration is a plus.
Clean DMV record - Able to pass MVR check
Able to pass E-Verify background check.
IT knowledge/skills.
Proven experience as an administrative assistant or in a similar role.
Proficient in Microsoft Outlook/Word/Excel/PowerPoint, and QuickBooks.
Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
Strong attention to detail and accuracy in data entry and documentation.
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
Ability to work effectively in a team environment and collaborate with colleagues at all levels.
Familiarity with accounting principles and basic bookkeeping tasks.
Knowledge of the commercial flooring industry or related construction field is a plus.
Forklift experience/certification a plus.
Location and Hours:
Flooring Solutions Inc.
330 Wright Brothers Ave.
Livermore, CA 94551
Monday-Friday
10am-2pm
This is a part-time position with possibility of becoming full-time.
Compensation:
$20-$25/hr DOE
To be considered, please reply with your resume.
About the Company:
Since, 1990, Flooring Solutions, Inc. has provided fast, reliable and high-quality commercial flooring products and installation throughout the San Francisco Bay Area and Northern California. As a team of experienced and knowledgeable professionals, we aim to provide quality products and services that we proudly stand behind. We are dependable, fast, ethical, and always easy to work with, making us known for our legendary customer service. That’s why “standing behind our work” is not just a slogan; it’s our way of doing business!