Sweetwater Spectrum Mission Statement
To provide adults with autism with innovative, community-based, long-term housing that offers individual choice and challenges each resident to reach his or her highest potential.
Summary
Support CEO to manage Sweetwater Spectrum-owned real estate and rental units. Ensure the comfort, upkeep, safety, and long-term quality of all facilities, assets, grounds, and property. With direction from the Executive Director, perform or coordinate repairs with external contractors, oversee and maintain a system preventative maintenance program, and prioritize the work order system. Regularly support the Development and Enrichment departments during activities, events, fundraising/development initiatives, and marketing.
Duties and Responsibilities: include, but are not limited to:
Administrative, property, and asset management
Organize, review, and develop documentation, storage, and tracking systems for farm, grounds, facilities, and assets such as tools, appliances, machinery, and equipment.
Implementing accurate records of vendors, work orders, repairs, and preventative maintenance schedules (weekly, monthly, quarterly, and annual).
Recommend purchases, rentals, and cost savings measures.
Work with the CEO and Facilities Committee with budget and replacement schedules to determine short-term and long-term needs for property upkeep and planning of larger investments or projects.
Ensure all maintenance and repairs are completed safely and timely by all applicable codes and regulations.
Respond to, process, and record facilities’ request forms. Maintains accurate records of preventative maintenance schedules, equipment warranties, vendors, work orders, and repairs.
Manage spending, purchasing, and maintaining a stock of necessary materials.
Communicate and coordinate more complex needs, purchases, upkeep, and maintenance with the CEO. Work with specialized contractors as needed to fulfill work orders.
Professionally collaborate, schedule, coordinate, attend meetings, and support committees, vendors, coworkers, residents, families, contractors, and other stakeholders as needed.
Assist as directed by the CEO in the oversight, operation, and maintenance of mechanical systems, such as plumbing, heating, ventilation, air conditioning, temperature control, electrical, pool maintenance, energy systems, etc.
Custodial and Groundskeeping
General groundskeeping around the whole property. Monitor plant health, irrigation, and lighting across the property. Maintain the greenery (alongside the contacted landscapers), parking lots, greenhouse, farming areas, driveway, gates, and all communal areas, including but not limited to the pool area, gym, shade structure, and communal bathrooms. General landscaping as needed, such as lawn mowing, maintaining bushes, keeping branches/greenery of walls/roofs, and trimming trees.
Performs a variety of skilled duties in general repairs and building maintenance. Work with the CEO to establish needs, budget, and work as needed for third-party contractors.
Custodial duties as required to maintain the overall safety, cleanliness, and appearance of property, grounds, and buildings.
Routine safety checks around the property, such as storage/upkeep of assets, locks, lighting, water damage/leaking, Sweetwater Spectrum vehicles, electrical and mechanical rooms, and maintaining sports equipment, treadmills, weight machines, bikes, etc.
Safety checks on fire alarms, carbon monoxide monitors, and fire extinguishers periodically and on an annual schedule.
Supports the CEO as requested to recommend, replace, and repair appliances and equipment as needed.
Upkeep of chicken coop area and care for the organization’s chickens
Manage the garbage bins and upkeep of the communal garbage area. Disposal of larger items as needed.
Use tools and equipment available on the property as needed.
CEO, Enrichment & Development Site Support
Support CEO with office tasks as needed/requested, such as filing, answering phones and emails, documentation storage, mailing, inventory, meeting vendors/contractors, and attending meetings.
Event and activities support by helping the CEO, Enrichment Manager, and the Executive Admin/Development Manager plan, prepare, set up, and during special events, for example, fundraisers, gatherings, community events, and other organization functions.
Work with the Enrichment Manager and Development Manager to take and edit photographs/videos during planned activities and special events, for marketing and fundraising as requested.
Support Development Manager as needed with administrative and development tasks.
Support the Enrichment Manager with daily enrichment activities, such as art and music groups, as requested. Provide support to the Enrichment Program when other staff members are unavailable, as requested, for example, setting up and overseeing activities.
Support the Farmer during the process of ending farming activities.
Respond to emergencies and support as appropriate.
Other tasks as needed and/or assigned by ED/CEO.
Experience
Considerable knowledge of areas related to real estate management, home inspections, upkeep, property management, long-term planning, documentation, and asset management. Experience in property management, commercial or real estate management, or as a realtor preferred.
Excellent communication skills.
Experience with basic groundskeeping and custodian work.
Experience with budgets and financial management for larger projects.
Knowledge of property inspections and safety prevention and procedures.
Experience with real-estate rentals, and marketing/preparing units for renting.
Sensitivity to people with special needs. Experience with developmental disabilities preferred.
Ability to support other departments with creative projects such as planting, photographing, art, music, and activities/events.
Experience with nonprofits, fundraising, marketing for nonprofits, and event support preferred.
Very proficient in Google Sheets, Adobe/PDF, editing tools, and Microsoft Office (Outlook, Word, Excel, and PowerPoint).
Must have CA driver’s license in good standing and a reliable vehicle with insurance.
Ability to use standards powered and non-powered tools
Qualifications
Sweetwater Spectrum has a small staffing team. Department tasks overlap; therefore, flexibility and collaboration are important to manage day-to-day operations. Essential qualifications and functions include:
Understand and follow written instructions.
Friendly, engaging, flexible personality
Outstanding time management and organizational skills with a high level of attention to detail.
Ability to manage a budget and oversee small and large financial initiatives
Ability to prioritize and manage multiple projects and a variety of tasks with efficiency.
Ability to work effectively under pressure and against strict time contains
Flexible schedule and accurate work hour record keeping
Demonstrated a high level of diplomacy, professionalism, sound judgment, and discretion when dealing with residents and their families, direct care staff, board members, and the Sweetwater Spectrum / Sonoma community at large
Ability to utilize independent, creative problem-solving when necessary
Passion and desire to contribute to the building and ongoing development of Sweetwater Spectrum as a healthy learning organization that is committed to excellence
Must submit to, and pass, background check