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JOB TITLE: Accounts Payable Specialist
DEPARTMENT: Accounting
REPORTS TO: Controller
Company Background:
Gaetani Real Estate (GRE) has been providing professional property management services to San Francisco Bay Area property owners for over 75 years. We take the hassle and worry out of owning commercial and multi-unit residential properties with a suite of customized property management services backed by three generations of knowledge and experience.
Mission:
We create value and elevate peace of mind through steadfast and professional property management. We are seeking people who continually put our principles—integrity, grit, accountability, humility, and compassion—first.
Values:
Teamwork—helping one another achieve common goals through effort and collaboration.
Flexibility—the ability to adapt your approach to a situation based on new information and changing priorities.
Dependable—Consistently meet obligations and make good on priorities.
Relationships—Creating authentic connections with our stakeholders through acts of genuine care and professionalism.
Respect—Always striving to understand one another’s perspectives and priorities, which enables us to treat others the way they wish to be treated.
About the Job:
This position is specific to payables, although will collaborate and perform a wide range of accounting and administrative duties to support the accounting department.
Responsibilities:
o Examine, input, and authorize invoices processed in AppFolio platform.
o Manage the disbursement of payments for diverse expenditures.
o Thoroughly assess each invoice to ensure adherence to the Accounts Payable policies and procedures.
o Secure payment approvals from Property Managers and Ops team members.
o Generate checks and e-payments for all invoices submitted.
o Match checks with appropriate payment vouchers and mail.
o Manage spreadsheets for utility import data files, inspection files, fire safety files, etc.
o Establish new vendor relationships, create vendor in system, and ensure ongoing compliance with relevant documentation.
o Investigate unpaid invoices and address queries from vendors and property managers.
o Assist with vendor 1099 forms and manage spreadsheets for Property vendors and shared corporate vendors.
o Attend and engage in department and company meetings.
o Assists with special accounting projects as needed.
o Performs other related duties as assigned by management.
Qualifications:
o One-year certificate from college or technical school, six months to one year
o related experience, or equivalent combination of education and experience.
o Accurately keystroke a minimum of 50 wpm.
o 10-key by touch.
o Demonstrated ability to calculate figures and amounts.
o Proficient in AppFolio, Yardi, or similar database systems.
o Acute attention to detail.
o Strong organizational skills.
o Commitment to excellence and high standards.
o Excellent written and verbal communication skills.
o Ability to understand and follow written and verbal instructions.
o Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Gaetani Real Estate is proud to be an equal opportunity employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, creed, sex, national origin, age, disability, marital status, pregnancy, childbirth, breastfeeding or related condition, ancestry, medical condition including genetic characteristics, veteran or military status, sexual orientation, gender expression, or any other characteristic protected by law. Gaetani Real Estate is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.