Office Administration Job Description
Job title: Office Administrator/ Secretary
Location: The J.F. Will Company – Office – 2640 Industrial Parkway, Suite 100, Santa Maria
Hours: Full-time, Monday through Friday, 7:30 AM to 3:30 PM
About Our Company:
At The J.F. Will Company, we believe in fostering an inclusive, supportive, and positive environment where everyone can thrive. We’re proud to offer a workplace that values collaboration and growth. Our office administrator is vital to our success, keeping operations smooth and ensuring our teams have what they need to excel. Join a company that values your skills and prioritizes your well-being and professional development.
Job Description:
We’re looking for a highly organized and proactive office administrator to help us manage the daily operations of our office environment and provide administrative support to staff, ensuring a smooth workflow. In this role, you’ll serve as the backbone of our team, coordinating administrative activities, streamlining workflows, and creating an inviting, efficient workspace by handling tasks like managing calendars coordinating meetings, answering phone calls, ordering supplies, and maintaining office files; excellent communication skills, attention to detail, and ability to multitask are essential. If you’re someone who thrives in a dynamic setting and takes pride in fostering a positive and inclusive atmosphere, we’d love to hear from you.
Job Responsibilities and Tasks:
Oversee and coordinate office operations, ensuring seamless in-person and remote workflows.
Act as the primary liaison between teams, vendors, and external partners.
Manage office supplies and maintain inventory, ensuring everything runs smoothly for staff.
Maintain accurate records, including invoices, contracts, and employee documentation.
Develop and implement systems to improve administrative efficiency and communication.
Monitor compliance with company policies and workplace safety standards.
Manage executive calendars and schedule meetings
Answer phone calls and greet visitors professionally
Maintain filing systems and data organization
Provide administrative support to various departments
Dictation
Skills and Qualifications:
Proven experience in office administration, executive assistance, or related roles.
Exceptional organizational skills and the ability to manage multiple priorities effectively.
Proficiency in office tools and software, including Microsoft Office Suite and Excel
Excellent verbal and written communication
Ability to adapt to changing priorities while maintaining attention to detail.
A high school diploma or equivalent is required; an associate or bachelor’s degree in a related field is preferred.
Dictation/ efficient and fast typing
Excellent communication and interpersonal skills
Detail-oriented with a high level of accuracy
Ability to work independently and as part of a team
Full time position Monday – Friday 7:30-3:30
Salary: $23 per hour with opportunity for pay increase after 90-day review and opportunity to contribute to a 401k account.
How to Apply:
Submit your resume by email to contact@jfwillco.com or bring it to our office located at 2640 Industrial Parkway, Suite 100, Santa Maria. Selected candidates will be contacted for an initial interview, with additional steps as needed. For questions or follow-up, contact our office at contact@jfwillco.com or by phone at (805) 938-0760.