Leave Administrative Assistant
Human Resources
Summary of Job Details
Provides critical administrative support to the Leave and Disability Manager and the Leave of Absence Specialist. Assists in managing the intake of a large variety of leave requests by conducting preliminary analyses of each case and preparing cases for review by the specialist and/or manager. Applies knowledge of UC, federal and state eligibility requirements to prepare cases for review and utilizes a case management tool to enter data. Communicates with and advises departments on a variety of leave related policies and procedures. Serves as a liaison with Payroll and Timekeeping team and advises departments on proper leave-related timekeeping and payroll procedures. Enters all leave transactions into the payroll system. Keeps the HR Leave Administration webpage updated with current information. Provides Spanish translation when needed. Serves as a back-up to the LOA team as needed including but not limited to routine LOA questions, issuing leave designations and approvals. May also be required to handle intermittent leave requests during peak volume periods. Serves as the primary coordinator of catastrophic leave requests. May perform other clerical administrative tasks in support of the Employee Services unit.
Required Qualifications
High School diploma or equivalent experience.
1-3 years of experience in office administration, customer service, and proficiency in Microsoft Office Suite and Google Workspace. Strong judgment, analytical, organizational, and problem-solving skills are essential.
Basic knowledge of employee benefits and the ability to address routine inquiries is necessary.
Excellent verbal and written communication, active listening, and critical thinking skills are required.
The role demands the ability to prioritize tasks, manage multiple assignments, and meet deadlines.
An understanding of confidentiality, such as HIPAA, is important.
Proficiency in administrative procedures, word processing, spreadsheets, and database applications is also needed.
Special Conditions of Employment
Satisfactory criminal history background check.
UCSB is a Tobacco-Free environment.
Days/Hours: Mon-Fri, 8:00am-5:00pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 3/5/25
Apply online at https://jobs.ucsb.edu
Job #76399