Executive Assistant

Description Rapid AI is seeking a highly organized and proactive Executive Assistant to support interim Head of Sales. This role is heavily focused on calendar management and scheduling, requiring a detail-oriented detail oriented who excels in organization, communication, and responsiveness. The ideal candidate will be comfortable working in a fast-paced environment, managing priorities efficiently, and providing high-level administrative support. Heavy calendar management – schedule and coordinate meetings, prioritize appointments, and ensure smooth daily operations. Provide administrative support to the Head of Sales, ensuring timely follow-ups and task completion. Arrange travel accommodations as needed (minimal). Manage expense reimbursements and process related documentation. Maintain clear and efficient communication, primarily via text, with occasional after-hours responsiveness Standard work hours are Monday–Friday, 8:00 AM – 5:00 PM PT. Occasional after-hours availability may be required, particularly on Thursdays or during major client meetings. This is an exciting opportunity for a dedicated and highly organized detail oriented looking to support a key executive within a dynamic organization. If you thrive in scheduling, organization, and executive support, we encourage you to apply! Requirements Bachelor’s degree required. Proven experience in executive support with a strong emphasis on calendaring. Excellent communication skills – must be highly responsive and proactive. Ability to manage multiple priorities in a dynamic, fast-paced environment. Tech-savvy, with proficiency in scheduling tools and communication platforms. Must be comfortable primarily communicating via text rather than email. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .