Office Manager

Description We are offering a long-term contract employment opportunity for an Office Manager in San Jose, California. This role falls within the landscape construction industry and involves managing the daily operations of our office to ensure smooth and efficient functioning. Responsibilities: Facilitate communication between the construction team and clients to establish the weekly construction schedule Monitor job completions and forward them for invoicing purposes Employ basic proficiency in QuickBooks and Microsoft Office for various tasks Exhibit superior communication and interpersonal abilities for effective coordination Oversee payroll collection and reporting Administer training programs and other activities for a large team operating from the office Utilize Accounting Software Systems and ADP - Financial Services for financial tracking and reporting Handle customer relationship management (CRM) systems effectively Operate Dentrix Dental Software and About Time for various administrative tasks Perform Accounting Functions along with managing Accounts Payable (AP) and Accounts Receivable (AR) Address inbound calls and resolve customer queries promptly. Requirements Proficiency in Accounting Software Systems Experience with ADP - Financial Services Proficiency in using Concur Familiarity with CRM systems Knowledge of Dentrix Dental Software Experience in using About Time software Expertise in managing Accounting Functions Experience with Accounts Payable (AP) processes Familiarity with Accounts Receivable (AR) processes Ability to handle Answering Inbound Calls effectively Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .