What You’ll Bring:
Quick Learner: You easily adapt to new tasks and responsibilities.
Local Knowledge: Familiarity with the San Diego area, especially Carlsbad and surrounding cities, is a plus.
Clear Communicator: Comfortable interacting with clients, contractors, and the team with professionalism and clarity.
Positive Attitude: You bring energy and enthusiasm to every interaction, creating a welcoming environment.
Organized & Efficient: You have a keen eye for detail and a knack for multitasking, ensuring no task goes unnoticed.
Independence: Able to work autonomously and manage your daily responsibilities with minimal supervision.
Construction Experience (a Plus): If you have a background in construction, that's great—if not, we’re happy to train!
Tech-Savvy: You’re proficient in using Microsoft Office Suite and other basic office software tools. Searching the web
Key Responsibilities:
Client & Contractor Communication: Answer calls, emails, and messages with professionalism, ensuring timely responses and resolution of inquiries.
Schedule Management: Coordinate and maintain schedules for clients, contractors, and team members, ensuring smooth operations and project timelines.
Estimate Preparation: Assist with preparing accurate and timely estimates, quotes, and proposals for clients.
Document Management: Organize and maintain digital and physical files, ensuring all project documentation is up to date and easy to access.
Tracking & Reporting: Monitor team locations, track progress on active projects, and provide regular updates to clients and contractors.
Administrative Support: Handle general office duties such as ordering supplies, maintaining office equipment, and ensuring the office environment is clean and organized.
Bookkeeping & Invoicing: Assist with basic bookkeeping tasks such as processing invoices, handling payments, and tracking expenses.
Customer Service Excellence: Provide top-notch customer service from initial inquiry to project completion, ensuring client satisfaction every step of the way.
Meeting Coordination: Schedule and coordinate client and team meetings, preparing any necessary materials or agendas.
Project Coordination: Help ensure that all project timelines are being met, assist with resource allocation, and serve as a liaison between contractors and clients.
Task Prioritization: Be able to juggle competing priorities while maintaining a high standard of accuracy and efficiency.
Qualifications:
Minimum of 2 years of office experience, preferably in a construction or service-oriented business
Proficiency in Microsoft Excel, Word, and email communication
Excellent organizational and time-management skills, with the ability to manage multiple tasks simultaneously
Strong verbal and written communication skills
Ability to thrive in a fast-paced, evolving environment
Positive, friendly demeanor and a willingness to go above and beyond for clients and team members
Why Join Us?
Be part of a supportive, family-oriented team in a fun, dynamic environment.
Opportunities for growth and development within the company.
Work in a relaxed, yet professional office located in beautiful Carlsbad, CA.
Competitive salary with benefits and a flexible work environment.
Compensation $22-25 per hour
If you're a motivated individual with a passion for organization and customer service, we’d love to meet you! Apply today to become an integral part of our family-owned business.