Since 2001, Procede Software has been a leading provider of enterprise-level Dealer Management Solutions (DMS) for the heavy-duty truck and ancillary markets. Serving dealer locations throughout the United States, Canada, and Australia, the industry’s leading dealerships trust Excede to run their business because of its full functionality across all dealership departments, high reliability, and strong integration with their OEM providers. Excede, its powerful DMS, leverages the strength of Microsoft® SQL technology to provide advanced Windows® and browser-based applications with real-time information.
The Administrative Executive Assistant will play a vital role in our ecosystem! This individual will be in a front-desk position, being the first point of contact for all staff and visitors along with supporting the CEO. If you enjoy working with others in a fast-paced office environment, we encourage you to apply!
Why Procede? - This is what our VP of People & Culture has to sayhttps://www.youtube.com/watch?v=ltm7XrxEwUw
This role will work full-time from our Solana Beach, CA office. Please only apply if you are local and willing to commute five days a week.
Primary Job Responsibilities
Receive calls/visitors/deliveries/mail and screen visitors
Send, file, organize and retrieve corporate documents, records, reports and receipts
Purchase and maintain inventory of office snacks and supplies
Order/pick up lunch/coffee/general office items as needed
Plan/organize company meetings/holiday events/all other company functions
Manage event calendar and budget, research events, staff communication and prizes etc.
Onsite point person for events, available for event setup and takedown, maintain event space during events, post-event cleanup
Coordinate and manage scheduling for CEO and Leadership Team (including but not limited to meetings, business travels and events)
Assist with travel arrangements (both internal and billable) including flights, accommodations and transportation
Maintain professional appearance of the office; ensuring workstation/offices/common areas are clean and ready for daily use
Carry out routine office space cleaning
Ensure the operation of office equipment by completing preventative maintenance requirements
Assist with AR/AP processing (including but not limited to check log updates and bank deposits)
Handle confidential non-routine information
Responsible for printing, preparing and shipping all training-related materials
Support and assist leadership and management staff members
Represent the company accurately and professionally
Desired Qualifications/Skills
Working knowledge of computers and electronic data processing; experience with Microsoft Office software; working knowledge of modern office equipment, practices and procedures
The ability to multitask and possess time management skills
The ability to maintain strict confidentiality
Proficient with numbers and mathematically competent
Reliable, responsible, resourceful and dependable
Ability to demonstrate interpersonal skills in working with staff and customers in a professional manner
Enjoy working with people and be able to show initiative, patience and courtesy
Detailed oriented, organized, perform self-review and correct one’s own work without close supervision
Self-motivated and driven
Attention to detail in composing, typing and proofing materials for grammatical and spelling errors
Requirements
Entry level welcome to apply
High school diploma or equivalent, Associate degree preferred
1+ year of clerical/front office responsibilities and administrative support duties preferred
HR coordination experience a plus
Valid driver’s license
Reliable transportation
Physical Requirements
Ability to sit at a desk, computer terminal or meeting table for a long period of time
Ability to use hands and fingers or adoptive equipment to safely operate assigned equipment
Ability to lift up to 30 lbs
Ability to use telephone frequently for a long period of time, and to hear and speak clearly by telephone
Ability and means to travel on a flexible schedule as needed. Travel requirements may include running office errands and visiting prospective company event venues
The Exciting Stuff:
Medical, Dental and Vision
Competitive Compensation
Paid Time Off (PTO)
Volunteer Day Off (VDO)
14 Paid Holidays
Lifestyle & Wellness Reimbursement
Retirement Plan with Company Match
Work equipment (laptop, monitor(s), keyboard, mouse, etc.)
Destination office in Solana Beach, CA
Location and Compensation
This is an onsite role, with expectations to work full-time from our office. Our office is in Solana Beach, CA - please only apply if you are local and willing to commute five days a week. The salary range for this role is $21 - $26 an hour, depending on a combination of factors, including, but not limited to, education, relevant work experience, qualifications, skills, etc.
In addition to our comprehensive benefits package, our company encourages and supports career development. We are equally invested in our employees’ success and believe in a partnership where individuals can grow professionally.
Culture
We work hard and play hard; we strive to create a culture that is as equally challenging as it is fun and rewarding! Please view our social media pages to get a glimpse of our company sponsored events:
Facebook: https://www.facebook.com/procedesoftwareofficial/
LinkedIn: https://www.linkedin.com/company/procede-software
We are proud of our company and welcome you to visit our website to see why and learn more about us https://www.procedesoftware.com/company/.
We hope you are interested in our Company and our Executive Administrative Assistant role and welcome anyone to apply!
To apply, please visit our careers website at:https://procedesoftware.bamboohr.com/careers/149?source=aWQ9MTA%3D
Please be sure to addnotifications@app.bamboohr.com to your emailcontact list to ensure delivery of all correspondence from us.
Procede Software provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Procede will not sponsor applicants for immigration-related benefits.