Executive Assistant

In this role, you will support our VP, Data Platform EngineeringThis role requires at least two days a week in-office at our San Diego locationWhat you get to do in this role:We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You are the glue that keeps our Senior Leadership together. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment. Responsibilities:Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflictsMeeting and interview preparation.Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews.Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants.Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process.Handle all travel (flight, hotel, car) arrangements (domestic and international)Expense management duties, which includes submitting expense reports and receipts in a timely mannerProvide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hireSubmit and manage all help desk support requests for Sr. Directors as neededProvide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and runningProject work as needed to support each teams’ goals