We are seeking a highly organized and proactive Construction Operations/Project Coordinator to support day to day field and office operations, and ensure excellent communication.
Duties Include:
-Monitoring and responding to emails throughout the day, maintaining a maximum 1-hour response time to customer inquiries during business hours
-Submitting daily reports and completion emails to customers to ensure clear and timely communication
-Sending schedule updates and changes to field crews throughout the day as needed
-Reviewing all work orders and job scopes prior to scheduling to ensure accuracy and readiness
-Creating new work orders and entering all relevant job details
-Gathering complete and accurate information from customers and/or estimators before scheduling any work
-Coordinating with field teams to align on job scope, timing, and materials
-Performing miscellaneous administrative tasks related to each job, based on job type, client needs, and project duration
-Supporting job cost tracking, material ordering, and documentation as needed
Requirements:
-Solid data entry skills and proficiency with spreadsheets (Excel or Google Sheets)
-Strong attention to detail and excellent organizational skills
-Proficient in grammar, spelling, and professional writing
-Ability to communicate clearly and professionally with customers, both in writing and over the phone
-Good phone etiquette and a courteous, helpful demeanor
-Strong email communication skills, including responsiveness, clarity, and tone
-Self-motivated and able to work independently with minimal supervision
-Proven ability to take initiative and manage tasks from start to finish
-Comfortable working in a fast-paced, deadline-driven environment
Benefits Offered:
-Health Insurance
-Dental Insurance
-Life Insurance
-Paid Time Off
-Supportive, team oriented work environment