Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.
Our Sacramento location is seeking a full-time (40 hours per week) Receptionist. The successful candidate must pride themselves in making positive first impressions and providing first-class concierge level service to our clients, visitors, etc. The hours for this position are 8:00 AM - 5:00 PM and on-site.
REQUIREMENTS AND EXPECTATIONS:
Greet clients and other visitors of the firm with poise and a welcoming demeanor.
Answer and route incoming calls to the appropriate individual(s) with confidence and a friendly tone.
Receive incoming deliveries, date-stamp in accordance with firm policy and forward to the appropriate individual(s).
Maintain security protocols by following procedures, monitoring various logbooks and building relationship with building security.
Proactively manage multiple calendars to efficiently manage conference room reservations and coordinate set-up and clean up, as needed.
Draft written correspondence (letters, memoranda), as assigned.
Fax and scan documents as requested.
Maintain a safe and clean reception area, conference rooms and commons areas (i.e. kitchen/break room) in accordance with Firm standards and COVID-19 protocols.
Light kitchen duty including brewing coffee, loading and unloading dishwashers, wiping down counters and refrigerators, stocking kitchen supplies and other miscellaneous duties.
Assist in coordinating and setting up for internal events.
Assist with special and miscellaneous projects, as assigned.
EDUCATION AND EXPERIENCE:
Minimum 2 years of reception and/or customer facing experience.
Previous experience in host, waitress/waiter, or bartending roles is desired, but not required.
High School diploma required.
Effective organizational skills and ability to use necessary computer applications, including the Microsoft Office Suite.
Ability to problem solve and work with minimal supervision.
Strong listening and communication skills.
Strong multi-tasking skill. Must be flexible in dealing with multiple situations and assignments while maintaining positive, professional, and approachable attitude and demeanor.
Ability to apply common sense.
Exceptional attendance and punctuality.
Ability to lift and move 35 lbs.