We are currently seeking a full-time (37.5 hours per week), Entertainment Legal Secretary/Assistant to join our Los Angeles office (Century City). The successful candidate must be able to multi-task in a fast-paced and professional environment, be tech savvy, enjoy working as part of a team, and demonstrate a commitment to quality client service. This is an onsite position. Among other things, this position will be expected to carry out the following job duties and responsibilities for multiple attorneys:
Maintaining attorney calendars to plan and schedule in person and online meetings, telephone conferences, meals, events, and travel
Interact with and provide exceptional service to clients and guests
Complete and submit various paperwork including engagement letters, conflict check forms, screening forms and new client matter paperwork
Draft, proofread, revise and redline agreements, invoices, notices, and other written correspondence, and arrange for execution of various documents
Maintain client files and manage executing, delivering, tracking, and filing agreements, answer phone calls and process mail
General administration, problem solving and assistance
EDUCATION AND EXPERIEINCE
5+ years legal and/or entertainment industry secretary (entertainment law firm secretary a plus)
Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
Familiarity with document management systems; iManage a plus
Familiarity with DocuSign and other electronic signature systems
Familiarity with Zoom and other similar applications
Experience with formatting, redlining, and comparing documents
Self-motivated, ability to work independently, and anticipate attorney needs
Strong analytical and problem-solving skills
Attention to detail and high level of accuracy
Flexibility in managing multiple projects and assignments
Strong client focus
Experience supporting a minimum of at least three individuals
To apply, please go to our website, https://www.weintraub.com/careers/staff-positions/
PLEASE NOTE: We are not currently accepting inquiries from recruiters. All applications must be submitted directly by the candidates. Thank you for your understanding.