Permit Office Assistant
Seeking a motivated experienced office person who can manage their workload in a busy, small new company that is focused on EV Charger and Solar installations. Assist in daily tasks pertaining to obtaining electrical permits for EV charger and solar installations.
The ideal candidate will have a minimum of 5 years experience working in a busy small office environment. Some previous office experience with electrical installations or quoting would be ideal, but we are willing to train the right individual.
Job Responsibilities (basic job duties)
Answer phones, emails, text messages from clients and staff as needed.
Stay on top of all communications and answer emails, phone calls and text messages. Forwarding messages to the appropriate departments/persons.
Maintain and Update Client Files
Daily management of new inbound client files to ensure accuracy. Correct contact information, all client install files are loaded with appropriate pictures and information to ensure accuracy when submitting permits to local government agencies.
Inventory Control
Manage and update inventory of chargers.
Receive new chargers daily and enter those into our charger inventory.
Assign Client Name and Installer to each charger.
Stage chargers for pickup by local installers or ship via UPS to out of area installs.
Scheduling Inspections
Schedule new inspections by checking with the local AHJ on available dates and communicating with the client to schedule the inspection date. Verifies if that particular AHJ requires ‘Contractor be onsite’ for the inspection and scheduling the appropriate person to represent us at inspection.
Proficient in Windows, Mac, Google Docs, Spreadsheets, typing, email etc. Clear oral and written communication.