Job description
Job Title: Office Manager/Bookkeeper
ON SITE ONLY
Location: Westminster, CA
Reports To: CEO
Position Overview:
We are seeking an organized and experienced Office Manager/Bookkeeper to join our dynamic team in a manufacturing environment. The ideal candidate will have a strong background in office management and bookkeeping, demonstrating exceptional organizational skills and attention to detail This role is essential in ensuring the smooth operation of our office while maintaining accurate financial records.
Key Responsibilities:
Office Management:
- Oversee day-to-day office operations, ensuring efficiency and productivity.
- Manage office supplies and inventory, placing orders as necessary.
- Coordinate communication between departments and serve as a point of contact for employees and external partners.
- Organize and maintain filing systems, both electronic and paper-based.
- Assist in planning and organizing company events and meetings.
Bookkeeping:
- Maintain accurate financial records, including accounts payable and receivable.
- Process invoices, expense reports, and payroll in a timely manner.
- Reconcile bank statements and prepare monthly financial reports.
- Work end of year with CPA in getting paperwork finalized
- Complete monthly sales tax and DMV taxes
- Assist with budget preparation and monitoring.
- Ensure compliance with financial regulations and company policies.
General Support:
- Provide administrative support to senior management and other departments as needed.
- Assist in onboarding new employees and managing office logistics.
- Implement and maintain office policies and procedures to enhance workflow.
- Provide weekly/monthly reports
Qualifications:
- Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
- Minimum of 8 years of experience in office management and bookkeeping, ideally in a manufacturing environment.
- Proficient in accounting software (e.g., QuickBooks Online) and Microsoft Office Suite.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent communication skills, both written and verbal.
- Detail-oriented with a high level of accuracy in financial reporting.
- Have ownership mentality and take pride in work
- Knowledge of manufacturing processes and terminology is a plus.
What We Offer:
- Competitive salary
- A collaborative and supportive work environment.
- Opportunities for professional growth and development
- Feel accomplished in a growing company
How to Apply:
Interested candidates should submit their resume and a cover letter detailing their relevant experience.